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Brief Definition of Terms Used in Financial Policies

In all of the following situations, students must complete the proper forms in the Office of Student Records.

Arbitrarily discontinuing class attendance does not substitute for official notification of course dropping or withdrawal.

Drops and Adds

Adding a Course: A course can be added anytime on or before the date listed on the Academic Calendar as “Last Day to Drop or Add a Course(s) without Financial Penalty.” Payment for the course is due the day the course is added.

Dropping a Course: This term applies to the complete removal of a course from a student’s permanent record. This can only be done if the student notifies the Office of Student Records on or before the date listed on the Academic Calendar as “Last Day to Drop or Add a Course(s) without Financial Penalty.”

If a student notifies the Office of Student Records after this date, the course will be considered a withdrawal, will remain on the student’s permanent record with a grade of W or WF (see below), and no financial reimbursement will be given. (See Course Withdrawal in Academic Policies and Regulations of the catalog.)

Withdrawals

Course Withdrawal: Course Withdrawal is also often referred to as Partial Withdrawal. In order to be considered as withdrawn from a course, a student must complete an official course withdrawal form in the Office of Student Records on or before the date listed on the Academic Calendar as “Last Day to Withdraw from a Course(s) without Academic Penalty.” If these requirements are met, the student will receive an automatic grade of W. If the student withdraws after the date listed on the Academic Calendar, the student will receive an automatic grade of WF. (See Course Withdrawal in Academic Policies and Regulations of the catalog.)

There is no financial reimbursement for course withdrawal.

School Withdrawal: This term refers to officially leaving Samford University and discontinuing attending all classes. Financial reimbursement will be based on the University’s refund policies for withdrawal. (See Withdrawal Policy and Elective Withdrawal-School Withdrawal in Academic Policies and Regulations of the catalog.)

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