1. Check to make sure everything in your signature is correct.
  2. Make any necessary changes and press the Update Signature button.
  3. When you are satisfied, follow the detailed instructions for your device below.

Android Gmail

Note: Gmail signatures do not include images, links or formatting.

  1. Long press on your name in the signature block to activate the content selection controls.
  2. Drag the sliders to highlight the entire signature and select Copy.
  3. Select Settings from the Gmail application’s toolbar.
  4. Select the email account with which you wish to use your signature.
  5. Select the Signature option.
  6. Delete all of the content from the Signature field.
  7. Long press and choose Paste.
  8. Choose the OK button.

iPad / iPhone

  1. Long press on your name in the signature block to activate the content selection controls.
  2. Drag the sliders to highlight the entire signature and select Copy.
  3. Press the Home button.
  4. Select the Settings app.
  5. Select Mail, Contacts, Calendar from the list of apps.
  6. Select the Signature option.
  7. Delete all of the content from the Signature field.
  8. Long press and choose Paste.

Outlook for Mac

  1. Use your mouse to highlight the contents of your signature.
  2. Right-click and choose Copy from the menu.
  3. Create a new email message.
  4. Choose the Signatures button and select Edit Signatures from the menu.
  5. Choose the + (plus) button.
  6. Enter a name for your new signature.
  7. Click your mouse inside the signature edit box.
  8. Right-click and choose Paste from the menu. 
  9. Scroll to the bottom of the signature block, click the clipboard icon and be sure the Keep Source Formatting radio button is selected.
  10. Select the Default Signatures button.
  11. Select your new signature.
  12. Click the OK button.
  13. Close the Signature dialog box.

Outlook for Windows

  1. Use your mouse to highlight the contents of the signature block.
  2. Right-click and choose Copy from the menu.
  3. Create a new email message.
  4. Choose the Signature button and select Signatures from the menu.
  5. Choose the New button.
  6. Enter a name for your new signature and click OK.
  7. Click your mouse inside the signature edit box.
  8. Right-click and choose Paste Keep Source Formatting from the menu.*
  9. In the Choose Default Signature pane, select your new signature.
  10. Click the OK button.

*If the links in your signature are underlined, highlight the underlined text and click the U button in the toolbar. Click it a second time to remove all underlining.

Windows Phone

  1. Long press on your name in the signature block to activate the content selection controls.
  2. Drag the sliders to highlight the entire signature and select the copy icon.
  3. Press the Windows button.
  4. Select the Email app.
  5. In the Email app, select the three dots and choose Settings.
  6. Select the Signature field.
  7. Delete all of the content from the Signature field.
  8. Long press and choose Paste.
  9. Press the Checkbox icon to save.

Need Assistance?

The Technology Services help desk at 205-726-2662 will answer any questions and assist with the creation of your email signature.