Date Posted: September 18, 2018
Job Number: HSCI74
Duties

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The College of Health Sciences Student Services Coordinator will provide support for the Enrollment Management and Student Services Office in the College of Health Sciences. This position will assist with all processes relating to the application process, admission, progression, and graduation within the College of Health Sciences for the Schools of Health Professions and Public Health.

Duties include: 

Student Services

  • Greets and assists office visitors
  • Serves as a contact person for the Office of Enrollment Management
  • Assists enrolled students on an as needed basis

Ad Astra Academic Room Scheduling

  • Manage room assignments to accommodate all CHS courses
    • Four academic semesters per year
    • Initial course scheduling twice a year
      • Summer and Fall scheduling in January
      • Spring and Jan term scheduling in August
    • Work with Deans and Department chairs to assign all CHS classroom spaces
      • Four schools within the college
      • Twelve academic departments currently, new additions in 2018 and 2019
      • Average 200 courses per scheduling
    • Understand classroom needs for departments and courses
      • Work with technology manager to maintain accurate list of technology in each classroom/space
      • Work with department chairs and faculty to accommodate course requirements
        • Schedule courses in appropriate size room based on expected number of students
        • Schedule lab based courses in designated lab space
        • Schedule courses in rooms with necessary technology (i.e. Echo 360 for recording online components)
      • Manage the ongoing process of room usage
        • Process exam scheduling at the beginning of each term, separate from course scheduling
        • Manage schedule adjustments throughout the year
          • Course changes in meeting patterns (day and/or time)
          • Room change to accommodate change in number of students
          • Course additions and/or cancellations
        • Coordinate with others on campus to make overall room assignment changes
          • Work with CHS building coordinator (Lesley Parrish) to make adjustment to events schedules when necessary
          • Work with Propst building coordinator to schedule cadaver lab and classroom usage for specific courses
          • Work with Associate Registrar and the University Academic Room Scheduler throughout the process of scheduling all courses and exams

Admissions

  • Processes applications for all graduate programs in the Schools of Health Professions and Public Health
  • Inputs prospect data into the Slate Prospect Management System
  • Prepares documentation necessary for graduate interview processes
  • Creates reports in the Slate Data Management System

Academic Systems Support

  • Enters schedule of classes each term
  • Registers all graduate students
  • Keeps advisor/advisees up to date in Banner
  • Attends Banner training sessions to remain current in system changes

Recruitment

  • Assists with recruitment events such as Preview Days and Graduate Open Houses
  • Orders and maintains recruitment materials for distribution

Clerical Support

  • Assists undergraduate advisors with making student appointments
  • Maintains student files
  • Completes data entry into DegreeWorks
  • Performs information/databases management to include creating, maintaining and generating multiple complex databases
  • Answers telephone and directs caller to appropriate individuals
  • Sends correspondence as needed for the Office of Enrollment Management, assists with mailings
  • Creates databases for student profile information for each graduating class

Other duties

  • Performs other related duties as assigned.
  • Serves as back up when the CHS Lobby receptionist is out of the office
Required Qualifications

To apply for this job, your resume and/or cover letter must show that you have:

  • Bachelor’s degree
  • 2 years’ related work experience

Qualified applicants will also be required to have the following skills attributes, and abilities:

  • Computer competencies including but not limited to Word, Excel, Power Point, Microsoft, Publisher, Outlook, and internet skills.
  • Ability to work without direct supervision.
  • Ability to work with data of a confidential nature.
  • Ability to effectively manage multiple tasks.
  • Strong interpersonal skills are necessary to interact with students, prospective students/families, faculty, public, etc.
  • Ability to report to work daily, five days per week
  • Ability to remain in a sitting position for extended periods of time
  • Ability to work continuously throughout the day
  • Ability to multi-task and respond to a variety of constituents
Apply

Submit a resume and cover letter with current salary/salary requirements to:

Office of Human Resources
Samford University
800 Lakeshore Drive, Birmingham, AL 35229
FAX: 205-726-4027
Email: humanres@samford.edu

Resumes received after the posting is removed will not be considered.

Samford University is an Equal Opportunity Educational Institution/Employer.