Academic Grants and Sponsored Programs
The research, discovery and learning activities of our faculty contribute greatly to the overall mission and strategic plan of Samford University. Many of these activities are funded by external sponsors.
Part of the mission of the Academic Grants and Sponsored Programs Office is to assist faculty in attaining funding for their research. Identifying research opportunities, creating a team, developing and submitting proposals are all essential steps to receiving funding. This website is designed to help faculty researchers identify the people and resources available to facilitate the process.
Grant Application Sign-Off
This form is an internal (required) communication that provides an opportunity for principle investigators (PI) to share their proposal ideas with the grants office, and other key university administrators. Additionally, it allows early identification and resolution of compliance issues that could potentially prevent timely application submission, and therefore jeopardize the viability of a proposal. The form should be completed and turned into the grants office as soon as a funding opportunity is identified and a proposal concept is ready for development. Please note: Proposals involving federal and governmental grants must be approved by the Office of the President prior to submission. Please allow at least three weeks for the signatory process to be completed, and plan your grant submission accordingly.
Supplemental Pay Request (Monthly Employees)
This form is used to request payment for supplemental grant-related work. It must be used by monthly faculty/staff who are listed as personnel (PI, Co-PI, Key Personnel) on an awarded grant proposal. (Appropriate for work associated with governmental and private foundation grants.)
Supplemental Pay Request (Hourly Employees)
This form is used to request payment for supplemental grant-related work. It must be used by hourly staff who are listed as personnel on an awarded grant proposal. (Appropriate for work associated with governmental and private foundation grants.)
Grant Writing Process+
Preparing a proposal is a multi-step process that involves people working in various offices and departments on campus. The most basic rule to keep in mind is to contact the Academic Grants and Sponsored Projects Office (AGSPO) as early in the process as possible, and as often as necessary during the various stages of preparation and review. Doing so accomplishes several things:
- It allows the AGSPO to plan the workflow more efficiently;
- It provides you with the maximum amount of time for seeking feedback on proposal drafts, budget items, and policy questions;
- You have more time to write and revise the proposal; and
- The responsible university officials have plenty of time to review the proposal prior to submission.
The following list shows the minimum amount of time needed for adequate proposal preparation and review for each stage of the process.
- Notify AGSPO of a pending proposal submission. (Please see Grant Application Sign-Off Form.) Due at least 15 business days prior to sponsor deadline.
- AGSPO submits proposal and appropriate form for institutional review. Due at least five business days prior to sponsor deadline.
- Institutional review complete—Due one to two days prior to the sponsor deadline, which ensures adequate time to coordinate mailings, electronic submissions, trips to the post office, etc.
- Cost sharing requests for review by provost office and business office. Due 10–15 business days prior to sponsor deadline.
- Course buy-out Requests for review by provost office and departmental dean. Due 10–15 business days prior to sponsor deadline.
These requests should be discussed and approved well before the institutional review process begins as they impact the proposal budgeting process. Additionally, all federal and governmental grant proposals must receive approval by the Office of the President prior to submission, so please plan accordingly.
Faculty Development Grants+
Faculty development grants were designed “to encourage and support academic activity and scholarly attainment by funding meritorious projects leading to professional growth in teaching, research, creative and scholarly activity, and service.” (Faculty Handbook 2014). It is the responsibility of the Academic Affairs Committee of the Faculty Senate to evaluate and award grants annually. Once awarded by the committee, the grants are administered by the associate provost for academics, Chris Metress.
All full-time faculty members are eligible to apply for individual grants; however, preference is normally given to those who have not recently received funds from Samford Faculty Development Grants. The maximum award per development grant is $4,000 for a single investigator. The principal investigator will have two years in which to complete the project. Upon completion, the investigator must submit a written report to the assistant provost’s office accompanied by the signature of the dean of the school. An electronic copy of the report should be sent to the current chair of the Academic Affairs Committee. The grant money is intended to be used for a complete project or as seed money for a larger project.
Criteria and applications for these grants are communicated to the faculty in September through e-mails and the Academic Affairs website. For additional information, contact the chair of the Academic Affairs Committee or Chris Metress, associate provost for academics.
The Academic Grants and Sponsored Programs Office (AGSPO) houses a number of resources that may prove helpful in tracking down public and private solicitations. Additionally, AGSPO can provide access to keyword searchable databases of external funding sources and provide information on upcoming program deadlines.
The following list of funding search engines service federal funding agencies, private foundations, and a variety of additional entities. These resources are readily available to the public. However, additional proprietary databases are available to Samford faculty through the AGSPO.
Grants.gov is the central portal to search for discretionary funding opportunities from the 26 federal grant-making agencies. To search for opportunities, go to the Grants.gov home page, select "Find Grant Opportunities". Various options allow you to do a text search for a particular grant or topic, view what has been announced in the last few days or weeks, or view announcements from particular agencies. You may also register to receive new grant postings and updates on Grants.gov via email.
Searchable database of all Federal Business Opportunities (grants, contracts, and cooperative agreements), across agencies.
Database maintained by the American Association for the Advancement of Science (AAAS), an international non-profit organization dedicated to advancing science around the world by serving as an educator, leader, spokesperson and professional association. In addition to organizing membership activities, AAAS publishes the journal Science, as well as many scientific newsletters, books and reports.
Published by the Office of the Federal Register, National Archives and Records Administration (NARA), the Federal Register is the official daily publication for rules, proposed rules, and notices of Federal agencies and organizations, as well as executive orders and other presidential documents.
Science.gov searches more than 45 databases and more than 2000 selected websites from 14 federal agencies, offering 200 million pages of authoritative U.S. government science information including research and development results. Science.gov is governed by the interagency Science.gov Alliance.
HRSA makes grants to organizations to improve and expand health care services for underserved people, focusing on the following program areas: Health Professions, HIV/AIDS, Maternal & Child Health, Office of the Administrator, Primary Health Care/Health Centers, Rural Health, Healthcare Systems, Organ Donation.
Database maintained by the Foundation Center. Investigators can search for basic information about U.S. grantmakers, look up the 990s of private foundations, public charities, and other nonprofits, and search requests for proposals posted in Philanthropy News Digest.
The Grantsmanship Center provides links to top local, federal, and international funding agencies. The site features an interactive map, making funding searches quite interesting.
Searchable database of more than 600,000 nonprofit organizations including public charities and private foundations.
Faculty Development Grants
All full-time faculty members are eligible to apply for individual grants; however, preference is normally given to those who have not recently received funds from Samford Faculty Development Grants. The maximum award per development grant is $2500 for a single investigator and $3000 for a joint application. The principal investigator(s) will have two years in which to complete the project.