Academic Grants and Sponsored Programs
The research, discovery and learning activities of our faculty contribute greatly to the overall mission and strategic plan of Samford University. Many of these activities are funded by external sponsors.
Part of the mission of the Academic Grants and Sponsored Programs Office is to assist faculty in attaining funding for their research. Identifying research opportunities, creating a team, developing and submitting proposals are all essential steps to receiving funding. This website is designed to help faculty researchers identify the people and resources available to facilitate the process.
List of Funding Opportunity Listservs (will be delivered to your email inbox)
- NIH Grants and Contracts Weekly Table of Contents
- NSF Funding Opportunities
- Health Resources and Services Administration Opportunities
- H-Net Notifications (Humanities and Social Sciences)
RSS Feeds from Sponsoring Agencies (copy and paste links into Outlook under RSS Feeds)
Websites for Funding Announcements (check these websites often for announcements regarding open opportunities)
Grant Application Sign-Off
This form is an internal (required) communication that provides an opportunity for principle investigators (PI) to share their proposal ideas with the grants office, and other key university administrators. Additionally, it allows early identification and resolution of compliance issues that could potentially prevent timely application submission, and therefore jeopardize the viability of a proposal. The form should be completed and turned into the grants office as soon as a funding opportunity is identified and a proposal concept is ready for development. Please note: Proposals involving federal and governmental grants must be approved by the Office of the President prior to submission. Please allow at least three weeks for the signatory process to be completed, and plan your grant submission accordingly.
Supplemental Pay Request (Monthly Employees)
This form is used to request payment for supplemental grant-related work. It must be used by monthly faculty/staff who are listed as personnel (PI, Co-PI, Key Personnel) on an awarded grant proposal. (Appropriate for work associated with governmental and private foundation grants.)
Supplemental Pay Request (Hourly Employees)
This form is used to request payment for supplemental grant-related work. It must be used by hourly staff who are listed as personnel on an awarded grant proposal. (Appropriate for work associated with governmental and private foundation grants.)
Grant Writing Process+
Preparing a proposal is a multi-step process that involves people working in various offices and departments on campus. The most basic rule to keep in mind is to contact the Academic Grants and Sponsored Projects Office (AGSPO) as early in the process as possible, and as often as necessary during the various stages of preparation and review. Doing so accomplishes several things:
- It allows the AGSPO to plan the workflow more efficiently;
- It provides you with the maximum amount of time for seeking feedback on proposal drafts, budget items, and policy questions;
- You have more time to write and revise the proposal; and
- The responsible university officials have plenty of time to review the proposal prior to submission.
The following list shows the minimum amount of time needed for adequate proposal preparation and review for each stage of the process.
- Notify AGSPO of a pending proposal submission. (Please see Grant Application Sign-Off Form.) Due at least 15 business days prior to sponsor deadline.
- AGSPO submits proposal and appropriate form for institutional review. Due at least five business days prior to sponsor deadline.
- Institutional review complete—Due one to two days prior to the sponsor deadline, which ensures adequate time to coordinate mailings, electronic submissions, trips to the post office, etc.
- Cost sharing requests for review by provost office and business office. Due 10–15 business days prior to sponsor deadline.
- Course buy-out Requests for review by provost office and departmental dean. Due 10–15 business days prior to sponsor deadline.
These requests should be discussed and approved well before the institutional review process begins as they impact the proposal budgeting process. Additionally, all federal and governmental grant proposals must receive approval by the Office of the President prior to submission, so please plan accordingly.
Faculty Development Grants+
Faculty development grants were designed “to encourage and support academic activity and scholarly attainment by funding meritorious projects leading to professional growth in teaching, research, creative and scholarly activity, and service.” (Faculty Handbook 2014). It is the responsibility of the Academic Affairs Committee of the Faculty Senate to evaluate and award grants annually. Once awarded by the committee, the grants are administered by the associate provost for academics, Chris Metress.
All full-time faculty members are eligible to apply for individual grants; however, preference is normally given to those who have not recently received funds from Samford Faculty Development Grants. The maximum award per development grant is $4,000 for a single investigator. The principal investigator will have two years in which to complete the project. Upon completion, the investigator must submit a written report to the assistant provost’s office accompanied by the signature of the dean of the school. An electronic copy of the report should be sent to the current chair of the Academic Affairs Committee. The grant money is intended to be used for a complete project or as seed money for a larger project.
Criteria and applications for these grants are communicated to the faculty in September through e-mails and the Academic Affairs website. For additional information, contact the chair of the Academic Affairs Committee or Chris Metress, associate provost for academics.