Samford University

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Vacation

VACATION - FACULTY

  • Vacation days for full time faculty on nine-month agreements are those dates when classes are not in session and no official duties are planned according to the approved academic calendar of the University.
  • Vacation days for full time faculty on twelve month agreements and Administrative-Faculty are 24 working days in each fiscal year normally taken when classes are not in session and no official duties are planned according to the approved academic calendar of the University.
  • Vacation days do not accumulate to future agreement years.
  • Vacation leave should be recorded on your monthly attendance reports.
  • Vacation balances will be printed at the bottom of your pay advices and will be updated each pay period and maintained by the Payroll Office.

VACATION - STAFF

Information for Current Staff

  • Vacation will be granted in a lump sum basis on July 1 of each year. 
  • The vacation grant is to be used during that fiscal year. Our fiscal year runs July 1 - June 30. 
  • Any unused vacation will not carry-over from year to year.
  • Also unused vacation will not be paid out to terminating staff
  • Your vacation balance will be printed at the bottom of your biweekly or monthly paystubs.
  • Remember to indicate vacation taken on your monthly attendance reports or on your biweekly timesheets. 

Vacation grant schedule for Current Staff: 
On July 1st of your 2nd year of continuous employment= 14 days
On July 1st of your 4th year of continuous employment = 16 days
On July 1st of your 6th year of continuous employment = 18 days
On July 1st of your 11th year of continuous employment = 20 days
On July 1st of your 16th year of continuous employment= 24 days

Information for New Hires:

  • During your first year of employment, vacation will be granted as follows:
    • If you are hired on or before the 15th of the month you will receive 1 day of vacation for that month PLUS one day of vacation for each month remaining in that fiscal year
    • If you are hired after the 15th of the month, you will not receive any vacation grant for the month in which you are hired, but will receive 1 day of vacation for each month remaining in that fiscal year.
    • If you are hired in the last quarter of the year (April, May, June), you will not recieve any vacation grant for that fiscal year, but will recieve the full grant on July 1 of the next fiscal year. 
  • You must be employed for 3 months before you will be eligible to take your vacation. 

Information for terminating employees:

  • Effective January 1, 2010, vacation pay may not be used during the two week notice period required when an employee resigns.  It is important that the resigning incumbent be available during the notice period to assist in the transition. 
  • Unused vacation will not be paid out to terminating staff. 

Vacation Frequently Asked Questions

  • When can I take my vacation?
    Staff: You may begin utlizing your vacation after three months of continuous full-time service. It is your responsibility to schedule your vacation with the approval of your supervisor as far in advance as possible. 12 Month Faculty and Administrative-Faculty: Vacation days are normally taken when classes are not in session and no official duties are planned according to the approved academic calendar of the University.
  • Can my request for vacation be denied?
    On occasion, your requested date of vacation may not permit the continuous operation of your department and another date may have to be selected.
  • Where can I obtain a copy of the Monthly Attendance Report?
    It is located on the Human Resources webpage under the HR Forms section.
  • Will my unused accrued vacation roll into next year or will I lose it?
    Staff: Unused vacation balances do not carry-over from year to year.  12 Month Faculty and Administrative-Faculty:Vacation days do not accumulate to future agreement years.
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