Samford University

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Guidelines for Submitting Revisions

Revision Guidelines | Basic Revision Process | Note on Electronic Revisions |
Catalog Structure/Common QuestionsFaculty Listings Note | Other Structure Notes


Revision Guidelines:

Some changes require the approval of:

  • Your school/college (i.e., that school's or college's curriculum committee)
  • The Academic Affairs Committee
  • The University Curriculum Committee
  • The Provost's Office
  • The Board of Trustees
  • SACS and/or the accreditation body that oversees your school, college, department, or academic discipline, if applicable

If such approval is necessary, be sure you have submitted your program/course changes through the appropriate channels (and have completed the appropriate paperwork) before submitting those same changes as part of your catalog edits.

If a change is pending approval, please note this status on the edits you submit. If the proposed changes are not approved by the deadline for final edits, they will NOT be incorporated into the final draft.

We understand that changes to programs or courses may still be forthcoming throughout the spring and that even while approval of a change is likely, if the item has not been formally approved by the final deadline date, it cannot be incorporated into the catalog. This avoids potential problems in publishing details that may ultimately fail to gain approval.


Basic Revision Process:
When the first call for catalog edits goes out, please do the following:

  • Download your department's PDF file(s) from this Web site (click here to access PDFs)
  • Print and review your section pages
  • Mark them up, preferably with a RED PEN (red is so much easier to see than other colors) (or use the electronic editing feature in Adobe Reader--click here for a tutorial; see below for more details)
  • Sign or print your name legibly (It's important to do this so that we'll know who sent the revisions. Some departments have several possible editors, and it's not always easily determined who submitted the revisions we receive.)
  • Note the date you made the revisions on the paper copy (this helps when consulting several drafts of revisions)
  • Return all proposed revisions to Jane Leask (Catalog Editor) in Student Records by the posted deadline, either through campus mail, in person, or by e-mail
  • NOTE: If you have NO revisions to make, although you're not obligated to respond, it's helpful to know for certain if there are no changes to a section. Otherwise, we may think you never received or read the e-mail, or simply forgot to respond.

 Special Note on Electronic Revisions:

  • If you have access to the full Adobe program, you can use the free text or notes feature in Acrobat to indicate revisions within the PDF file. The revised PDF can then be e-mailed directly to Jane Leask.
  • If you have Adobe Reader 7.0 or higher, you can take advantage of the electronic commenting feature. Click here for a tutorial if you are unfamiliar with or have forgotten how to use this feature. The revised PDF can then be e-mailed directly to Jane Leask.
  • If your changes are minor, an e-mail from your Samford e-mail account detailing the revision will suffice in lieu of returning the signed page.
  • If your changes are extensive, you may prefer to work with the original Word document (section narrative) or Excel (degree/tuition tables) file. Contact Jane for a copy. Word files should be set to track for changes so that we can easily determine the changes made.
  • If you have no changes to make, an e-mail from your Samford e-mail account stating this is sufficient.
  • Electronic copies of revisions will be accepted by e-mail.

Pay attention to deadlines. Changes not submitted by the posted deadline are not guaranteed inclusion in the next draft/proofing stage.


General Notes on Catalog Structure/Common Questions:

Below are some general notes on catalog structure or answers to common questions. These will be modified or appended as necessary.

Catalog Section Order
Catalog sections will be presented in the following order, even if some subsections technically fall under a specific college/school/department located in a separate part of the catalog. Unless a compelling case is made for moving a section or subsection, this order will not be altered:

  • Calendars
  • Introduction (About Samford, Foundational Statements, etc.)
  • Policies (Admissions, Academic, Financial)
  • University-Wide Academic Opportunities (Academic Success Center, CWLS, Health Programs, International Programs, Pre-Law, ROTC, University Fellows, Evening College)
  • Campus Life
  • Howard College of Arts & Sciences (includes basic General Education Requirements table & the English Language Learner Institute [ELLI])
  • School of the Arts
  • Brock School of Business
  • Beeson School of Divinity
  • OBB School of Educational & Professional Studies (includes Samford After Sundown)
  • Cumberland School of Law
  • Ida V. Moffett School of Nursing
  • McWhorter School of Pharmacy
  • Boards & Faculty (includes Administrative Staff)
  • Campus Map/Abridged Campus Directory
  • Index
  •  

Administration List
For the administration listings at the beginning of a section, the following order/rules will apply:

  • Dean
  • Associate Dean
  • Vice Dean
  • Assistant Dean
  • Chair
  • Vice Chair
  • Director

All other admin/staff will be listed either in alpha order of departments within that college or school (with Undergraduate before Graduate) OR in alpha order by last name, if no distinct academic depts exist. In some cases, the order may be determined by the order of the departments within that college/school section (which is usually, but always, strictly alphabetical).

If the administration member is also a member of faculty, he/she will be listed only under the Administration subgroup, with his/her full title (Director, Professor, etc.).


Faculty List
For the faculty listings at the beginning of a section, the following order/rules will apply:

  • Endowed Chair
  • Endowed Professor (alpha by last name within that list)
  • Beeson Professor (only applies to Divinity)
  • Professor
  • Associate Professor
  • Assistant Professor
  • Affiliate Professor
  • Research Professor
  • Visiting Professor
  • Senior Lecturer
  • Instructor
  • Lecturer

Faculty will then be alpha by last name within the subgroupings of Professors, Assistant Professors, etc. Only full-time faculty will be listed in the beginning of the academic sections. For a complete list of full-time and part-time/adjunct faculty, check the faculty section in the back of the catalog. Names will include first and/or middle initials, if known. It's optional for maiden names to be included. That will be at the preference of the individual. Names should generally be identical in the beginning of the academic sections and in the faculty listings in the back of the catalog. If you notice a discrepancy, please let us know. We are making an effort to reconcile discrepancies in details, but may not catch them all. NOTE: Emeritus Professors will not be listed in department sections.


Special Note About Changes to the Faculty Listings in the Print Catalog: 

Faculty Additions or Recently Promoted Faculty
All new faculty hires and faculty promotions submitted for inclusion in the catalog must be confirmed with the Provost's Office (full-time faculty) or the Assistant Provost's Office (part-time faculty) before being added to the print catalog. If those offices cannot confirm the new hire or the new educational information by press time, the additional details cannot be included in the final catalog draft. New hires will need transcripts on file plus a letter of agreement. Current faculty earning new degrees need official transcripts sent to the Provost/Assistant Provost office.

Faculty Deletions
If not already done by the time you submit catalog edits, you may need to submit termination papers for individuals who have left Samford. While it's important to let us know who can be deleted from the faculty listings in the back of the catalog, please be sure you have also completed the necessary paperwork to officially drop the individual from the system. Please contact the Provost's Office for full-time faculty terminations or the Assistant Provost's Office for part-time faculty terminations.

Part-Time Faculty Titles
A few years back, titles/rankings were changed per new policies, but long-term faculty with older titles (i.e., Instructor) were grandfathered in. That's why, in the part-time faculty listing of the catalog, some people are listed as "instructors" and some as "lecturers." The Microsoft Outlook address book and/or the Samford University Directory should have the latest position titles, but discrepancies can found there as well.

If you need/want to change the title of a part-time faculty member, you must complete the Change of Status form. The title change won't be made in the print catalog until confirmed by the Assistant Provost's Office. See the Human Resources Forms page for the latest version of the Change of Status form. NOTE: "Part-time faculty are assigned an initial faculty status of (1) Lecturer, (2) Adjunct Professor (used by Cumberland School of Law and McWhorter School of Pharmacy), or (3) Clinical Associate (used by the Ida V. Moffett School of Nursing)." As noted above, "Instructor" is the title that was initially assigned in the past. However, it cannot be changed to the newer title of "Lecturer" without completing the Change of Status form. Change in Status forms must be approved by the department head/chair, dean, and assistant provost.


Other Catalog Structure Notes

Order of Shaded Subsections
For the most part, these will be arranged in alpha order by subsection name. In some cases, they will be grouped according to relevance/association with a related section.

Order of Items within an Academic Section
This is the general order for the average academic section (bold text indicates a bold heading in the catalog):

  • Administration Listing (only at the beginning of a school/college section--not individual dept sections)
  • Opening Text (Undergraduate or primary academic level)
    • Faculty Listing
    • Special opening narrative (if any; may include History, Mission, Accreditation, etc.)
    • Undergraduate Programs and Requirements
    • Majors, Minors, Concentrations, Interdisciplinary Concentrations (alpha within those listings; exception--interdisciplinary concentrations/minors may be listed at the bottom of an alpha list, especially if the table itself is NOT in that academic section)
    • Regular opening narrative (usually contains an overview of the programs offered, plus additional sections on special info related to academic programs)
    • University Core Curriculum and General Education Requirements (this should generally be the last subsection of the opening narrative)
    • Narrative paragraphs that pertain to particular tables (often placed directly above the corresponding table, if space permits and if a table exists--there are exceptions)
  • Tables (Misc Major, Generic Minor, etc. ), in the following order, if space permits:
    • Majors (primary majors, followed by additional/interdisciplinary majors offered by dept)
    • Minors (primary minors, followed by additional/interdisciplinary minors offered by dept)
    • Electives or Specialty Tables
  • Course Listings (Courses or Undergraduate Courses ), in alpha numeric order
    (Some exceptions are made, but ideally, ALL courses offered by a dept should be grouped in alpha numeric order at the end of the section--without interruption by additional tables or text, and without being separated by required courses vs. electives. The only course grouping should be by course prefix--ACCT before BUSA, BUSA before ECON, etc.)

If there is a graduate section, this will begin immediately after the undergraduate course listings, and will use the following order:

  • Opening Text (Graduate)
    • Graduate Programs and Requirements
    • Degrees offered/curricular options
    • Opening narrative (if any; may include History, Mission, Accreditation, etc.)
    • Graduate Program Admission Requirements
    • Graduate Program Progression Policies
    • Narrative paragraphs that pertain to particular tables (often placed directly above the corresponding table, if space permits and if a table exists--there are exceptions)
  • Graduate Tables (Master of Arts in Miscellaneous, etc. ), in the following order, if space permits:
    • Degrees (primary degrees, followed by additional/interdisciplinary programs offered by dept)
    • Electives or Specialty Tables
  • Graduate Course Listings (Graduate Courses ), in alpha numeric order
    (Some exceptions are made, but ideally, ALL courses offered by a dept should be grouped in alpha numeric order at the end of the section--without interruption by additional tables or text, and without being separated by required courses vs. electives. The only course grouping should be by course prefix--ACCT before BUSA, BUSA before ECON, etc.)

Some exceptions apply, but for the most part, all academic sections should be ordered as noted. Consistency helps the reader, especially the casual viewer, to know what to expect and where to look to find the desired information easily. As we continue to strive for consistency throughout the academic catalog, we may be implementing new standards in the display of department/program information over the next couple of years 

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