Samford University

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Early Closing FAQ

Who can leave if the university closes early?
There are some areas whose responsibilities will not allow all staff to leave. Supervisors must determine and communicate what level of coverage, if any, is needed to ensure those responsibilities are met.
How do I record my time on my timesheet?
Record your actual time worked with the remaining times listed in the Remarks section. Add these hours to your Regular Hour Total.
How much time will I be paid for if the university closes early?
You will be paid for your normally scheduled work time on that day. If you are scheduled for 7.5 hours, that will be your pay. If you are scheduled for 10 hours, that will be your pay.
What if I'm working a Flex schedule when the closure takes place?

You will be paid for the hours you were scheduled to work on that day. However, these schedules should be adjusted in anticipation of closings if announced ahead of time when possible.

What if my regular schedule is not 8:00 to 4:30 like most of the university?
If you are scheduled to work 7:30 to 4:00, you will receive 7.5 hours of pay. If you are scheduled to work 6:00 to 5:00, you will receive 10 hours of pay. If you are scheduled to work 9:00 to 5:30, you will receive 7.5 hours of pay.
What if I started work earlier than normal on the day of the closing? Will I get paid more?
If your normal schedule is 8:00 to 4:30, but you started working at 7:30 and the university closed at 2:00, you will be paid for 7.5 hours since that is your regular schedule.
What if I actually worked from 7:30 until 4:30 even though the university officially closed?
If you worked the entire time, then you will be paid for all of the hours that you worked.
What if I am scheduled for vacation or take a sick day on that day?
An early closure simply allows those who are working on that day to depart early. It will not change the amount of leave charged to those who are absent.
If an official closure is announced ahead of time with a designation of “additional holiday time”, an employee may adjust the leave to correspond with the planned closure.
If the university closes at noon, can I take my lunch hour at 11:00 and leave an hour earler?
No. A noon closure allows plenty of time to eat after departing the university.
If the university closes at 2:00 pm, can I take my lunch at 1:00 and not come back?
No. Regular lunch breaks should be taken and completed by 1:00.
What if there is a reason I cannot leave at the time of the closing?
We understand that there are areas on campus whose function is time critical and employees cannot always leave. We thank you for your dedication and service.
What if I cannot leave on that day? Do I get time off another day?
As stated above, this simply allows an early departure to those who are able. It does not constitute additional holiday or vacation time to be taken during normal work times.
What if I am a part time employee scheduled to work that day?
You will be paid for the hours that you were scheduled to work on an unplanned early closure.
Part time employees are not paid for scheduled holidays. Management may adjust part time employee schedules to accommodate planned closings.
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