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Guidelines and Policies for Posters and Publicity

University Center and Outdoor, Non-Athletic Areas

Samford University students, faculty/staff, and officially recognized student organizations may post signs and publicize events on campus provided the advertisements are properly identified and distributed as indicated below.

Posters and Signs

  • All signs must identify the sponsoring group of the university community.
  • All signs must be posted in appropriate locations
    • Signs are to be posted on bulletin boards only, using tacks. Staples, tape and/or sticky tack should not be used on bulletin boards. Bulletin boards are located in the following areas:
      • Bulletin Board 1- 1st floor, at the post office
      • Bulletin Board 2- 1st floor, at the food court seating area
      • Bulletin Board 3- 1st floor, at the stairwell to the 2nd floor
      • Bulletin Board 4- 2nd floor, next to the Hub, on the wall by Public Safety
    • Signs and posters may not be placed on walls (interior or exterior), doors, windows, restroom stalls, mirrors, railings, refreshment machines, information kiosks, newspaper stands, campus directories, columns or any other parts of the building.
    • Individuals or groups who post signs in unauthorized locations will be required to remove the posters and may lose posting privileges.
  • All signs must be removed within 24 hours after the event.
  • Signs should not monopolize space on a given bulletin board. Excessive duplicate signs/posters are subject to removal.
  • All signs/posters must be in good taste, consistent with university policies and must not contain sexist, racist, profane or derogatory remarks. No reference to alcoholic beverages or bars may appear on posters or signs. This includes, but is not limited to, BYOB or YOUR FAVORITE BEVERAGE. The university retains the right to deny posting of any materials on campus.

Banners

University offices, student organizations, students, and faculty/staff that wish to publicize an event by using a banner must obtain permission from the University Center Building Coordinator at least two weeks before the banner is to be hung. All banners must meet appropriate standards for height, width and decoration and must also adhere to poster/sign guidelines. Banners can be posted in the following locations:

Cafeteria

  • All banners must be hung by Facilities Services. A work order should be submitted one week in advance in order to have the banner hung.
  • Do not attach banners directly to the walls, wood columns or any other part of the facility. Please refrain from attaching items to the floor or ceiling.
  • All banners must be within the approved size limitations.
    • Vertical signs - 3ft. x 9 ft.
    • Horizontal signs - 3ft. x 4ft.
  • Glitter is prohibited.
  • Banners and/or signs can be on display no more than 2 weeks before a function, and must be removed 24 hours after event is over.
  • No more than 6 vertical and 3 horizontal banners may be on display at one time (Step Sing is the only exception to this policy).
  • The University Center Building Coordinator must approve signs and approve the use of the space.

University Center Bookstore Lobby

  • All banners must be attached to corkboard only using tacks. Do not attach banners directly to the walls, wood columns or any other part of the facility. Please refrain from attaching items to the floor or ceiling.
  • To hang banners in the lobby, the black rolling ladder must be used and is kept in the area by the post office door (where metered mail is located).
  • All banners must be within the approved size limitations.
    • Vertical signs - 3 ft. x 8 ft.
    • Horizontal signs - 3 ft. x 4 ft. 
  • Banners must be horizontal and within the size limitation (3ft. x 4ft.).
  • Glitter is prohibited.
  • Banners and/or signs can be on display no more than 2 weeks before a function, and must be removed 24 hours after event is over
  • Only one Banner may be on display at one time.

University Center Entrances (from Talbird Circle or Ben Brown Plaza)

  • All banners must be hung by Facility Services. A work order should be submitted one week in advance in order to have the banner displayed.
  • Banners must be horizontal and within the size limitation (3 ft. x 6 ft.).
  • Glitter is prohibited.
  • Banners and/or signs can be on display no more than 2 weeks before a function, and must be removed 24 hours after event is over
  • Only one Banner may be on display at one time.

Table Tents

Students, Faculty/Staff, Athletic Groups, and Recognized Student Organizations that wish to place table tents on the tables of the dining facilities should first have the tents approved by the University Center Building Coordinator. Once approved, permission and scheduling for placing the tents on the tables can be obtained in the Campus Dining office. Table tents should adhere to all poster/sign guidelines. All table tents must be removed by the sponsoring organization within 24 hours after the event.

Sidewalk Chalk

Groups that wish to publicize an event by using chalk on sidewalks must obtain permission from the University Center Building Coordinator at least three business days in advance of the advertising date. All sayings should be submitted for approval. The organization must agree to use only chalk and must clean all areas within 24 hours after the event. Chalking may begin up to one week prior to the advertised event. Chalking on brick walkways, building columns, exterior bricks, and the Beeson Woods Bridge is prohibited. Chalk is only permitted on concrete/asphalt walkways. All sidewalk chalk must clearly indicate the sponsoring organization.

Exhibit Area

An exhibit area is available for groups to use for promoting events and fundraising. The University Center Building Coordinator manages reservations for the exhibit area. The requesting group is responsible for maintaining the area in a clean and orderly manner. It is the group’s responsibility to set up all materials and equipment, and to remove everything at the end of their reserved time. No more than four people can staff the area at any given time. If an external group wishes to reserve the exhibit area for recruitment purposes, they must seek sponsorship through the Career Development Center. All other external groups must request use of the space through the Department of Venue and Event Management. For-profit sales are not permitted. There is one area that is designated as exhibit space:

University Center East Lobby Exhibit Area - located at the bottom of the main cafeteria staircase

  • One table and two chairs are available.
  • The tables & chairs assigned to the exhibit area are not to be removed at any time, and especially not to Ben Brown Plaza for any reason.

Ben Brown Plaza - located outside of the University Center, in front of Dwight Beeson Hall

  • All advertising should adhere to the poster/sign guidelines.
  • Upon approval by the University Center Building Coordinator, a limited number of posters may be hung in the trees, provided that the trees are not damaged. All string, fishing line, etc. must be removed with the posters/signs.
  • The reserving group is responsible for providing tables, chairs, etc. for the function.
  • Tables and chairs can be ordered at no charge through Facility Services. Please contact the University Center Building Coordinator one week in advance to request tables and chairs.
  • Absolutely no tables & chairs can be taken from anywhere in the University Center for use in these areas.
  • Activities in one area cannot negatively impact that in another. (Example: a band playing on the Quad during a wedding, or noisy activity on Ben Brown Plaza or the Quad during class time or a scheduled exam like the ACT or LSAT).

Cafeteria

  • One small, square table and two chairs may be used from the cafeteria to set up displays.
  • Groups are responsible for setting up and returning the tables to their original location.
  • Tape may not be used to attach signs or information to the table.
  • Each table worker, regardless of whether or not he/she is eating, must swipe into the cafeteria.
  • No more than two groups (one at each entrance) per mealtime may set up in the cafeteria.

 

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