Academics

Are there changes to the university undergraduate pass/fail policies?

Yes. In order for students and faculty to adapt to the new learning environment and for departments to work to address issues, the deadline for undergraduate students to select a Spring 2020 course as pass/fail has been extended to April 30. The policy has been extended to include freshmen and the lifetime limit of 12 credit hours has been suspended.

Will summer courses be taught on-campus or online?
All summer courses scheduled to be taught on-campus have been moved to online instruction. Academic departments will provide guidance and updates on experiential courses (i.e. clinical experiences, internships, etc.).
What is the status of university-sponsored international programs and travel?

All university-sponsored international programs and travel are canceled through August 10. Program directors will provide follow up information to enrolled participants.

Will spring commencement continue as scheduled?

All commencement ceremonies planned for May 2020 have been postponed. This was a difficult decision to make and we remain committed to celebrating these graduates with an in-person ceremony in the future. The provost is appointing an ad-hoc committee of undergraduate and graduate students and faculty who will provide essential input as we explore options for recognizing the significant accomplishments of our graduates. For students who complete their academic programs in Spring 2020, degrees will be conferred as scheduled. Diplomas will be produced as usual and there will be no changes to the availability of transcripts. 

What do the pass/fail changes mean to me?

Undergraduate deans will provide program specific guidance to students the week of March 30. Because of accrediting agencies, state and national licensing, and program standards, we must work through the implications of all of these changes. Rest assured we are working for the best interest of students and will insure that your advisor has the information necessary to provide you with the best guidance for your academic future.

Are there changes to current withdrawal policies?

Yes. In order for students and faculty to adapt to the new learning environment and for departments to work to address issues, the deadline for graduate and undergraduate students to withdraw from a course or from all courses for Spring 2020 without academic penalty has been extended to April 30.

Can students who are not approved for residential housing during this time return to campus for meetings, library use or other activities?

No.  Students must access these services remotely.  Staff and faculty are prepared to provide students with support via email, phone and other technology.

What will happen with class registration for fall 2020?

Class registration, which takes place online, is expected to proceed as planned. Please consistently check your email for any updates or changes.

How will clinical instruction, off-campus instruction and other experiential education credits be handled?

Each dean has developed a plan for each program within the school. For additional information please contact your school.

What about convocation credit?

All convocation related registration holds have been removed for the current registration term. The Registrar’s Office has provided a way for all students to register on time, regardless of your current convocation status. Seniors preparing to graduate who still need convocation credit will receive direct communication from the Office of Spiritual Life related to any needed credits. All other students will automatically receive 10 credits added to your account due to the campus closure. If you are in a fast-track program or if you have additional questions about convocation credit, contact the Office of Spiritual Life.

Can I complete the rest of the semester online?

Yes, online instruction will continue throughout the remainder of the spring 2020 semester. 

Do faculty have to come to campus to teach classes?

Online class instruction will continue remotely. Faculty are expected to fulfill all of their obligations as assigned.

How do faculty ramp up for online instruction?

Samford Online is providing support for all faculty as they move to online instruction.  They can be reached at samfordonline@samford.edu.

Do faculty continue to hold office hours?

Yes.  They should hold virtual office hours and communicate this with students. 

How does this schedule change impact Samford’s accreditation?

Samford University is approved to offer online instruction by our regional accreditor, the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). In addition, we have, as required by SACSCOC, notified them that we are temporarily moving all of our face-to-face on-campus instruction to online instruction.

Admission

I am considering attending Samford University in the fall. Where can I find more information regarding COVID-19 and the admission process?

FAQs for admitted students, prospective students, parents, transfer students and counselors are available on the Admission COVID-19 Update page.

Events and Tours

Can I come to campus to take cap and gown or prom pictures?
No, the campus is currently closed to visitors.
What are the plans for spring commencement?

All commencement ceremonies planned for May 2020 have been postponed. This was a difficult decision to make and we remain committed to celebrating these graduates with an in-person ceremony in the future. The provost is appointing an ad-hoc committee of undergraduate and graduate students and faculty who will provide essential input as we explore options for recognizing the significant accomplishments of our graduates. For students who complete their academic programs in Spring 2020, degrees will be conferred as scheduled. Diplomas will be produced as usual and there will be no changes to the availability of transcripts. 

I am planning to host or attend an event on campus. Is it canceled?

Athletic activities and campus events for the remainder of the spring semester are postponed or canceled.  The Office of Events Management will contact event hosts with additional details.  

I am a prospective student planning to visit campus. Will my previously scheduled tour still take place?

Please contact the Office of Admission at 205-726-3673 or AdmissionsScheduling@samford.edu for information.

Finance

Will student employees continue to be compensated during the spring semester?

Non-Federal Work Study student employees, also known as Institutional Student Employment Program (ISEP) students, will be paid through Saturday, April 11, 2020.

Beginning Sunday, April 12, 2020, the university will only compensate student employees for hours worked. Students who do not have remote work assignments will not be compensated.  Students should communicate directly with your supervisor to confirm any work assignments that may be completed remotely.  As always, all hours worked should be clocked in/out in TimeClock Plus and must not exceed 27.5 hours per week.

Federal Work Study students, who are paid by the federal government in the form of financial aid, will continue to receive funds until the end of the semester.

Students should communicate directly with their supervisor or email studentjobs@samford.edu for additional information.
Are there resources available for students who face significant financial challenges during the coronavirus pandemic?

Yes, the university’s Student Emergency Assistance Fund exists to support the unforeseen financial challenges our students are facing now and in the days ahead.

Health

What should I do if I believe I have been exposed to someone with the coronavirus or I have the virus?

If you exhibit symptoms consistent with COVID-19, you should follow CDC guidelines for self-quarantine and promptly contact your personal health care provider and explain that you are in self-monitoring.  If you are diagnosed with COVID-19 at any time, you should notify the university at COVID19info@samford.edu.

Residence Life

I am a student employee and my job requires me to be on campus. What should I do?

All student employees (federal work study and Samford student employees) will be paid based on their normal work schedule, even though you will not be on campus to actually fulfill your employment responsibilities. Please check with your supervisor about entering your normal work schedule into TimeClock Plus.

What do I do if I get sick?

University Health Services is available by appointment only Monday–Friday from 8 a.m.–4:30 p.m. To make an appointment or to discuss your symptoms, call 205-726-2835 or send a message through the patient portal.  

If you develop a fever and symptoms of respiratory illness, such as cough or difficulty breathing and have been in close contact with a person known to have COVID-19 or if you have recently traveled to an area with ongoing transmission, contact your health care provider immediately. Before you go to a clinic, doctor’s office or emergency room, call ahead and tell them about any recent travel and your symptoms. If you are sick, you should not return to campus until you are cleared by a health care provider.

What if I cannot make it to campus to gather my needed items? Can someone else pick them up for me?

The physical campus is currently closed and access is restricted to essential personnel. Once it is safe to return to campus, students can have other people pick up needed items if the resident sends an email to Residence Life at reslife@samford.edu, or to their specific area residence life coordinator from their Samford issued email account specifying who will be entering their room. Residence Life will set up a time and location to meet the non-resident and will supervise the guest retrieving items while in the residence halls. 

What services will be open on campus during this time?

The university continues to offer services virtually and is offering reduced or limited services for individuals whose circumstances require that they stay on campus.

Student mail will be held until on-campus instruction resumes.

University Health Services is available by appointment only Monday–Friday from 8 a.m.–4:30 p.m. To make an appointment or to discuss your symptoms, call 205-726-2835 or send a message through the patient portal.

The on-campus library is closed, but the virtual library is open and librarians are available to serve students and faculty.  Virtual reference and support is available daily. Hours are Monday–Thursday, 8 a.m.–9 p.m., Friday, 8 a.m.–5 p.m. , Saturday 12 –4 p.m., and Sunday 1–4 p.m.

Campus Recreation is closed.

Students with questions for OneStop, the Career Development Center, or other university offices should call or email. You should not visit these offices in person.

Will the post office forward my mail?

Yes, students should call or email mail services to request that your mail be forwarded. 

Will Samford mail me items from my room?

Yes, the university will mail you essential items from your room. Email reslife@samford.edu to make a request. 

Will Samford offer refunds or credits for prepaid room and board charges for the time the campus is closed to students due to the COVID-19 crisis?

Samford has confirmed it is fully committed to offering prorated room and board refunds or credits to all eligible students. Work is underway to assess the various variables that influence this, including federal loan program guidelines, financial assistance plans, and the variety of meal plan options and housing venues. A detailed plan for the pro-rata refund or credit of room and board fees will be forthcoming.

Can I return to my room prior to the end of the semester?

Based on current social distancing orders from the Jefferson County Department of Public Health, it is not possible for students to return to campus at this time. Residence Life will communicate plans for students to move belongings out of residence halls as soon as possible.

Will food service locations be open?

We will offer limited food service. The Cafeteria will continue service with a limited menu available for pickup only. 

Services

When are my rented textbooks due?

Rented textbooks are due May 8, 2020. To allow you more time to return your rentals at the end of class, the Samford Shop has extended the non-return charge window by 15 days. There will be no charges to your collateral credit card for non-returns or late returns until 15 days after the May 8, 2020 due date.

What is the process for returning rented textbooks while campus is closed?

Students may return their rentals by mail using a free shipping label. To obtain a label, you should:

  • Go to www.samfordushop.com
  • Click the Sign In link on the top of the right side of the page to sign into your account.
  • Enter the email address you provided at the register when you rented. NOTE: Even if you rented in the store, an account was created using the email you provided at the register. If you don't know your password, you can click the Forgot Password link for a temporary password to be emailed to you.
  • Once you've signed in, click the Rentals link. You will be navigated to the Rentals page in your account.
  • On the Rentals page, scroll down to see the books you rented. Click the link “Return All Rentals by Mail. You can also click the button “Return by Mail.” Both open a pop up to select your rentals to ship back.
  • Follow the steps to generate and print the return label and packing slip. This option is available until your rental due date.

Travel

What is the status of university-sponsored international travel?

All university-sponsored international programs and travel are canceled through August 10.

If an employee is required to quarantine because of travel, do I need to use vacation or sick time?

For individuals who traveled prior to March 16, if the location you traveled to is now listed as CDC level 3, you must self-quarantine and you may make arrangements with your supervisor to work remotely. If that is not possible, you will be required to take vacation or sick leave. If you depart on March 16 or after you must use your vacation, then sick time, after exhausting all days you must take leave without pay for the 14-day quarantine.

I recently went on a trip. Am I required to self-quarantine?

Students and employees who have traveled or choose to travel to a CDC level 3 risk cannot come to campus for any reason until they have completed 14 days of self-quarantine. If you have traveled to any of these destinations you must email COVID19info@samford.edu to make arrangements for continuation of study or work responsibilities.

Are there restrictions on my personal travel?

The Department of State advises U.S. citizens to reconsider travel due to the impact of COVID-19. Many areas throughout the country and around the world are now experiencing COVID-19 outbreaks and taking action that may limit traveler mobility, including quarantines and border restrictions. Even countries, jurisdictions or areas where cases have not been reported may restrict travel without notice. Personal international travel and cruise line travel are strongly discouraged.