Academics

Academic Calendar
Updated 1/8/2021

January 4, 2021 will be the first day of classes for Jan term and January 25, 2021 marks the beginning of the spring semester. The calendars for the university’s various graduate programs are available at samford.edu/events/academic-calendar.

All on-campus instruction will end on April 29, 2021. Spring commencement ceremonies are tentatively scheduled for May 7-8, 2021. Graduate students will hear directly from their academic dean or program director regarding the end of the term for their respective programs.

In an effort to minimize travel and possible transmission of the virus, Spring Break 2021 will not be observed as a holiday, allowing for an earlier conclusion of the spring semester. As usual, Samford will observe Easter Holiday on Monday, April 5, 2021.

Will courses taught this spring still include in-person teaching?
Updated 1/12/2021

Yes, with the exception of online degree programs, most courses across undergraduate and graduate programs will include in-person learning this spring. If you are unsure about the delivery method of your course, please consult Banner and use the course delivery guide to help you better understand your schedule. Faculty will provide students specific information about the format and schedules for instruction.

Library Access
Updated 1/8/2021

Samford University Library is open only for enrolled students, faculty and staff. Visitors and community users are not permitted in the library through the end of the spring semester, May 11, 2021.

Each facility will observe university standards for traffic flow, circulation, signage, maximum capacity and social distancing. Maximum occupancy requirements will be implemented based on a minimum 6-foot separation between persons. Access and occupancy levels will be managed by card swipe when possible and furniture will be configured to accommodate 6-foot social distancing requirements.

To promote equitable access for all students and employees, libraries may implement a reservation system. Books may be reserved or checked out by phone or at the websites for the respective libraries. Special collections, microfiche and other areas requiring personal service by library employees will operate by appointment only.

Contactless transactions will be available for many services such as photocopy equipment and check-outs. Sanitization of high touch surfaces will occur at least twice daily and employees and students will be equipped with disinfectant wipes to sanitize after use of spaces. Returned books will be allowed to “cure” in accordance with National Library standards before being returned to stacks.

What circumstances could prompt the university to discontinue residential life and transition to online learning for the semester?
Updated 1/8/2021

The decision to transition to online learning is complex and does not rely on any one factor. In making operational decisions, Samford administrators consider a number of variables beyond positive cases of COVID-19 on campus. The administration is closely monitoring the public health situation within our local community and throughout our state. In addition to our own assessments, operational decisions also are influenced by guidance from the Jefferson County Department of Health, the Alabama Department of Health and the Centers for Disease Control. A team of dedicated administrators, faculty and staff are assessing the situation regularly and any anticipated changes to course delivery and on campus operations will be communicated promptly.

Classroom Protocols
Updated 1/8/2021

Classrooms will observe university standards for traffic flow, circulation, signage, maximum capacity and social distancing. Face coverings and social distancing will be required in all public spaces, including classrooms, for employees and students. Additional information may be provided in the course syllabus.

Athletics and Events

Athletic Events
Updated 1/5/2021

The Southern Conference announced that all fall league competition was postponed until the spring of 2021 due to health and safety concerns related to the COVID-19 pandemic. Read more here.

The Bulldogs have resumed public athletic events with limited seating and in compliance with pandemic protocols. Schedules for all athletic games are available at samfordsports.com.

Can I host an event or meeting on campus?
Updated 1/5/2021

In order to mitigate COVID-19 related risks, only university-sponsored events and Samford athletic events are allowed on campus at this time.

All university events must be limited to group sizes compliant with the COVID-19 adjusted capacity of the venue, and face coverings and social distancing are required. All in-person gatherings will be limited in accordance with applicable local, state and federal requirements and should not exceed the established social distancing maximum occupancy, with individuals maintaining 6 feet of separation.

Is Samford hosting prospective students on campus for tours and events?
Updated 1/11/2021

The best way to experience the Samford spirit is to meet our people and walk our campus; however, we know that COVID-19 has impacted us all differently. Browse our visit options at samford.edu/visit for your opportunities to meet Samford, both virtually and in person, and when you feel comfortable, we'll see you on campus soon.

For current undergraduate applicants and admitted undergraduate students, we have a special opportunity to experience Samford. Beginning February 5, Choose Samford is your opportunity to spend time on campus, meet your future classmates and get an in-depth look at academics at Samford. Take a look at our tentative schedule to start planning today.

Finance

Are there resources available for Samford employees who face significant financial challenges during the coronavirus pandemic?
Updated 6/27/2020

Yes, the university’s Employee Assistance Fund exists to support the unforeseen financial challenges our colleagues may face now and in the days ahead.

Food Service

Food Service Protocols
Updated 1/5/2021

Campus dining is provided and managed by Sodexo Operations, LLC. Food service operations will be in accordance with applicable government health standards, including those for ServSafe operations. On-campus food service in Spring 2021 will be provided pursuant to the following requirements:

  • High touch surfaces in dining areas will be sanitized on a determined schedule throughout the day.
  • Food service operations will follow university standards for traffic flow, circulation, signage and social distancing of at least six feet.
  • Stanchions, hand sanitizers, plexiglass, signage and other controls will be installed in queue areas and throughout the Caf.
  • Whenever practicable, contactless service techniques will be employed, such as cashless payment, card “tap,” wireless payment technologies, and door props.
  • Food service hours will be extended to align with extended class schedules.
  • Students and employees shall wear face coverings when standing or moving about food service areas or when queueing for entrance. Face coverings may be removed and properly stored while eating.
  • Personal Protective Equipment (PPE) is required for all food service employees including gloves and masks. Face shields also are required for front-line employees (i.e. those with direct customer contact).
  • All food service employees must receive COVID-19 specific training.
What will Samford Dining look like this spring?
Updated 1/5/2021

Samford Dining will provide a range of new dining options on campus this spring as we continue to work with students to meet their needs. This includes more outdoor seating, food trucks, more grab-and-go prepackaged options, online ordering, new locations that will accept students’ card swipes. The Caf will remain open with many new options including a rotisserie.

Are reservations required in the Caf?
Updated 1/5/2021

All students and employees can dine in the Caf on a first come, first served basis; reservations are not required.

Menus and Food Distribution
Updated 1/5/2021
  • All dining patrons are encouraged to order take-out food, which will be available for all meals. Grab and go menu options will be expanded.
  • Additional food distribution points will be established across campus, such as food trucks, concession areas and catering.
  • Utensils, plates, cups and condiments will be single-use and disposable.
How can I find out what food options are available in the Caf?
Updated 9/9/2020

You can view the Caf menu online or in the Bite app before visiting the Caf.

Can I place an order online and pick-up my food?
Updated 1/5/2021

Yes! The Grubhub app is available for easy online ordering and pick-up from most food venues on campus. Online ordering is not available for the Caf.

How can I share feedback about food service?
Updated 9/9/2020

Samford Dining is committed to serving your needs and your feedback is always appreciated. You can share your ideas or concerns through this feedback form or by emailing dining@samford.edu. Samford Dining also works alongside the SGA Food Committee to ensure student voices are heard.

Health

Will health services be available on campus this spring?
Updated 1/8/2021

University Health Services is available by appointment only for students and employees from 8 a.m. to 4:30 p.m. Monday-Friday. To learn more or make an appointment, visit the University Health Services website. Outside of these hours, you should contact St. Vincent’s Urgent Care or another primary care provider for your health care needs.

If you have symptoms of COVID-19, or believe you have been exposed to COVID-19, you should CALL the clinic at 205-726-2835 for a telehealth appointment with our nurse practitioner. If a COVID-19 test is recommended, you will be referred to one of St. Vincent's testing clinics.

University Health Services will not facilitate COVID-19 testing required for returning to campus. If you have questions about return to campus testing, students should contact Covid19health@samford.edu and employees should contact Covid19employees@samford.edu.

What to do if you are sick (Rapid Identification Protocols)
Updated 1/8/2021

Students with a fever, cough, sudden loss of smell or taste, or other symptoms of COVID-19 shall call University Health Services at 205-726-2835 for a telehealth appointment. If a COVID-19 test is recommended, you will be referred to one of St. Vincent's testing clinics.

Employees with a fever, cough, sudden loss of smell or taste, or other symptoms of COVID-19 shall be promptly tested by their primary health care provider, or contact University Health Services for a telehealth visit and assessment.

All students and employees shall immediately report confirmed cases of COVID-19 and/or exposure to someone with (i) COVID-19 symptoms or (ii) confirmed cases of COVID-19.  The report shall be made within two hours of first obtaining any of the foregoing information. Students should contact Covid19health@samford.edu and employees should contact Covid19employees@samford.edu.

Quarantine and Isolation
Updated 1/8/2021

The university will help facilitate quarantine or isolation, as appropriate, pursuant to one or more of the following measures:

  • Employees, students, and regular campus contractors with confirmed COVID-19 are required to isolate for 10 days from the date of the positive COVID-19 test if asymptomatic, or for 10 days from the onset of symptoms, and be symptom-free without medication for 24 hours before returning to campus.
  • Students, employees, volunteers, contractors and visitors residing in a dwelling with a person who tests positive for COVID-19, regardless of whether there has been close contact, must quarantine for 10 days following last exposure and carefully monitor for symptoms for another four days thereafter.
  • Students, employees, volunteers, contractors and visitors who have been in close contact with a person who tests positive for COVID-19 must self-quarantine for 10 days before returning to campus. Close contact is defined as being within 6 feet of a COVID-19 positive individual (or individuals) for more than 15 minutes cumulatively within a 24-hour period.
  • Individuals in quarantine shall self-monitor their symptom development (check temperature twice daily) and keep a record of the results.
  • Anyone exposed to a person with COVID-19 shall quarantine at their home if possible. Samford will have limited quarantine and isolation space on campus for residential students while they make plans to return home. Quarantine requires that a person remain exclusively in the assigned space for 10 days, except to attend medical appointment or get food.
  • Quarantine may also be required if employees or students travel to areas of wide community transmission (i.e. “hot spots”), as determined by the CDC.
  • The university will facilitate regular check-ins and social support to students who are isolating or quarantined on Samford’s campus or in facilities assigned by Samford.
  • Assistance for loss of resiliency, stress, and depression is particularly important. As part of its case management protocol, Samford will seek to inform diagnosed individuals of accessible and confidential support services available through web-based, mobile and other traditional modalities.
Quarantine vs. Isolation
Updated 1/8/2021

Quarantine is used to keep someone who is reasonably believed to have been exposed to COVID-19 away from others. Quarantine aids in preventing the spread of the disease that can occur before a person knows he or she is ill or infected with the virus. People in quarantine should remain at home, separate themselves from others, monitor their health, and follow instructions from their state or local health department and primary health care provider.

Isolation is used to separate people infected with the virus (those who are sick with COVID-19 and those who are asymptomatic) from people who are not infected. People in isolation should remain at home until it is safe for them to be around others. In the home, anyone who is sick or infected should separate themselves from others by staying in a specific “sick room” or area and using a separate bathroom (if available).

View the CDC guide to determining whether you should quarantine or isolate.

Will I be notified if I have been in contact with someone on campus (a student or employee) who has tested positive for COVID-19?
Updated 1/8/2021

Yes, you will be notified through Samford’s contact tracing process if the university learns that you are a “close contact” of an infected individual. Close contacts are defined by the CDC as someone who was within 6 feet of a COVID-19 infected person for at least 15 minutes cumulatively in a 24-hour period starting from 2 days before illness onset.

Return to Work

Requirements for Returning to Campus
Updated 1/5/2021

Before you return to campus it is important that you accomplish each of the following:

  • COVID-19 testing will be required of all employees and students prior to returning to campus in January, 2021. Samford is utilizing the Everlywell home collection molecular PCR test kit and is providing kits at no charge to all employees. All PCR tests must be taken no more than seven days prior to your return to campus. Everyone must upload a copy of your PCR test result to be cleared for entry to campus. The upload link for submitting test results is located here (samford.edu/go/UploadResults).
  • Read “Bring Back the Bulldogs: Spring Guide for Returning to Campus”. All employees and students must read the revised (Spring) Guide and agree to comply with the practices contained in the Guide.
  • Commit to not come to work if you are ill, have any COVID-19 symptoms, or are exposed to someone who has known or suspected COVID-19 disease or exposure.
    • If you develop symptoms or believe you have been exposed to COVID-19, you must immediately email COVID19employees@samford.edu and self-isolate or quarantine for up to 10 days per university and CDC guidelines.
  • Commit to wear, care for and replace all personal protection equipment (PPE) that is required for your job function (e.g. masks, gloves).
  • Discuss with your supervisor your workspace and schedule, and the potential for alternate spaces and schedules.
  • Commit to maintaining a clean workspace (e.g. desk, equipment, phone and tools) and sanitize the work area at least twice daily (in the morning and before lunch). If you need supplies, request them from your supervisor or the Purchasing Department.
How can I confirm that I’ve completed the requirements to return to campus?
Updated 1/11/2021

Employees may log in to confirm receipt of their required negative PCR test result for reentry to campus here (samford.edu/go/MyCovidStatus).

How do I request COVID-19 health and safety signage for my area?
Updated 1/5/2021

The Facilities Management and Creative Services offices are collaborating to ensure that all internal and external spaces on campus are fully equipped with COVID-19-related signage. Please do not make your own signs. If you have needs for your area, please contact Sarah Howard or Jeff Poleshek with your request.

Safety Measures
Updated 1/5/2021

The following employee related engineering controls will be implemented across the campus for Spring 2021:

  1. HVAC chilled water coils disinfected and drain pans treated
  2. Replaced HVAC Air filters
  3. Increased the outside air flow to 100% inside buildings
  4. Treated and tested water for bacteria
  5. Water fountains disabled
  6. Sanitization of high touch surfaces based on CDC requirements, including use of electrostatic sprayers
  7. COVID-19 signage is being posted throughout campus
  8. Traffic flow, such as one-way hallways and queue management will be implemented across campus
  9. Social distancing will be implemented across campus, as feasible, including in offices where desks are shared or co-located
  10. Proper isolation and quarantine procedures will be required
  11. Plexiglass and/or sneeze guards will be installed in high traffic/high transaction locations
  12. Hand sanitizer will be installed at every building entrance
  13. PPE will be provided, as required for job functions, and face coverings will be required in all public spaces (not in individual cars, private offices, or private residence hall rooms)
Can I rearrange the furniture in classrooms and meeting spaces to accommodate my needs?
Updated 8/13/2020

No, chairs and other furniture have been carefully spaced in many areas of campus to allow for social distancing. Examples include the food court, Caf, classrooms, etc. Given this, please do not move tables and chairs. If they must be moved you must allow for social distancing and return them to their original placement before leaving the room.

Risk Assessment

Samford Risk Assessment Tool
Updated 7/22/2020

Samford uses a risk assessment tool and survey to define vulnerable populations and categorize employee and job risks and locations as either (1) Very High, (2) High, (3) Moderate, or (4) Lower Risk.

Every employee should complete the survey and self-identify risk factors that are included within the vulnerable population. This includes personal medical conditions and persons who serve as a primary caregiver for someone else who qualifies for the vulnerable population category. Employees may request a personal discussion with a confidential Human Resources (HR) representative who will not disclose this employee information except for purposes of offering reasonable accommodations.

Accommodations can be requested by those who are in the CDC vulnerable population classification and/or who are primary caregivers for vulnerable populations. Human Resources will work closely with employees and supervisors to consider reasonable options in alignment with the essential functions of their job.

HR will work closely with these employees to define appropriate options for them to perform the essential functions of their job.

The ability to perform the essential functions of the employee’s job applies to all employees, including all higher risk employees. Examples of reasonable accommodations include telework, workplace adjustments, leave and adjusted schedules.

Supervisors may request that Human Resources help them define appropriate administrative controls for employees who self-identify as a vulnerable population. This interactive process is intended to identify a reasonable accommodation that does not constitute an undue hardship to the university.

Testing

What is the process for employee reentry testing for spring 2021?
Updated 1/7/2021

COVID-19 reentry testing will be required of all employees and students who will be on campus anytime during Jan term or the spring semester. Samford will utilize the Everlywell home collection molecular PCR test kit. Test kits were provided to all enrolled students and employees in late November and December.

This short instructional video describes the Everlywell testing process. You must take your test within 7 days of returning to campus. Please remember that your test sample must be returned to a UPS dropbox on the same day as sample collection. If you are returning to campus on January 4, to avoid potential weekend and holiday delays you should arrange to take your test and drop it off on Monday, 12/28. A prepaid shipping label is included in your Everlywell test kit. Your results will be available online 24-48 hours after the test sample arrives at the lab.

Everyone must upload a copy of your PCR test result to be cleared for entry to campus. You may submit a screenshot of the test result sent to you electronically by Everlywell. The upload link for submitting all test results is located here (samford.edu/go/UploadResults). This is very important as we’ve recently learned that Everlywell will not be providing test results directly to the University.

If you test positive for COVID-19, you must isolate 10 days from the date of the positive test if asymptomatic, or for 10 days from the onset of symptoms, and be symptom free for 24 hours before returning to campus.

In order to verify your PCR test results have been received and you are cleared to reenter campus, visit samford.edu/go/MyCovidStatus.

If you have questions or concerns about Samford’s testing requirements, you should send them to covid19employees@samford.edu.

Am I required to participate in reentry testing?
Updated 1/7/2021

Yes. All employees who will be on campus at any time during the spring semester are required to participate in reentry testing.

How will I receive my reentry test?
Updated 1/7/2021

Employees will utilize the Everlywell home collection molecular PCR tests distributed on campus in December.

How will I get my reentry test results?
Updated 1/7/2021

You will receive your results online 24-48 hours after the test sample arrives at the lab. Everyone must upload a copy of your PCR test result to be cleared for entry to campus. You may submit a screenshot of the test result sent to you electronically by Everlywell. The upload link for submitting all test results is located here (samford.edu/go/UploadResults). This is very important as we’ve recently learned that Everlywell will not be providing test results directly to the University.

Do I have to pay for the reentry test?
Updated 1/7/2021

No. Reentry testing is paid for by the university.

Can another health care provider provide my reentry testing?
Updated 1/7/2021

Yes, you may be tested by another health care provider. However, the test must be a PCR test and you will be responsible for the cost of the test.

Must I submit a new PCR test if I previously tested positive for COVID-19?
Updated 1/4/2021

Employees and students who have tested positive for COVID-19 based on a PCR test administered on or after November 1, 2020 can be admitted to campus without a negative test result if the individual:

  1. Has on record with, or provides to, the university a copy of the prior positive COVID-19 result. The upload link for submitting all test results is located here (samford.edu/go/UploadResults). 
  2. Shows no current symptoms associated with COVID-19; and,
  3. In the 48-hour period prior to returning to campus, has not been in close contact with someone infected with or showing symptoms of COVID-19.
What is sentinel testing?
Updated 12/24/2020

Sentinel testing is a COVID-19 testing program that tests a random sample of individuals within our Samford community (faculty, staff and students) to monitor campus prevalence. This data will help us understand the underlying prevalence of COVID-19 within our campus community and will allow us to promptly respond to changes in infection rates on campus.

Is participation in the sentinel testing program required of all employees?
Updated 12/7/2020

Yes, participation in the sentinel testing program is mandatory for all employees and students who will be on campus. Sentinel testing is an important component of the university’s plan to have students and employees on campus. This testing allows us to identify increases in infection rates and promptly respond.

How will I be notified if I am randomly selected for sentinel testing?
Updated 12/7/2020
  • Samford employees and students will receive an email from Healthy@Verily.com asking you to schedule an appointment for COVID-19 random sentinel testing.
  • If you receive this e-mail, please promptly click on the link provided to log into your Verily account and complete the pre-test symptoms screen and select an appointment time from the options listed.
Is there a cost associated with sentinel testing?
Updated 12/7/2020

No, sentinel testing is provided through GuideSafe supported by CARES Act funding through the State of Alabama.

Is anyone excluded from sentinel testing?
Updated 12/7/2020

Yes, the following individuals are excluded from sentinel testing:

  • Students enrolled in a fully online program who will not be on campus.
  • Employees who are telecommuting and will not be on campus.
  • Students or employees who have tested positive for COVID-19 within the previous 12 weeks.
If I have been chosen for sentinel testing, can I continue to be on campus while waiting for results?
Updated 12/7/2020

Yes. You can continue to be on campus as long as you are without COVID-19 symptoms.

Who should I contact if I have additional questions about testing?
Updated 12/24/2020

E-mail covid19employees@samford.edu if you have questions about testing. General information also is available on the GuideSafe website.

Travel

Study Abroad
Updated 1/15/2021

All university-sponsored international student programs and travel are canceled through April 2021.

Domestic and International Travel
Updated 1/8/2021

Only essential business travel shall be permitted for employees and paid by Samford. For their personal well-being and in consideration of the health of others in the campus community, students and employees are strongly encouraged to refrain from personal travel outside of the United States through the spring semester.

Samford will follow the travel guidelines and recommendations of the CDC with respect to domestic and international travel, including potential reentry testing and quarantining. The CDC guidelines related to international travel continue to evolve, and students and employees should monitor the CDC website for both travel risks and travel notices.

All Samford employees and students are encouraged to follow normal preventative steps including social distancing, masking and handwashing, and monitor their health upon returning from all travel.

The plan to Bring Back the Bulldogs is continually evolving, and some of our planning may change as new information becomes available. We recommend that you return to this website often, in the event that pertinent updates have been communicated.