The Data Glossary includes dozens of terms used in institutional reports and statistical indicators. To provide feedback on the glossary or to request additional definitions, please follow the “learn more” links for each term or contact us at firstname.lastname@example.org.
11-12 Month Faculty
The contracted teaching period of faculty employed for the entire year, usually for a period of 11 or 12 months.--IPEDS
For undergraduate day and most graduate students, Samford University operates on the semester (4-1-4) system, consisting of two four-month semesters, fall and spring, and a three-week term in January. The fall semester begins in late August and ends in mid-December. The spring semester begins in late January and ends in mid-May. The summer includes a 14 week term, a 10 week term, or two five week terms.
Non-tenure track instructional staff serving in a temporary or auxiliary capacity to teach specific courses on a course-by-course basis. Excludes regular part-time instructional staff (who, unlike adjuncts are not paid on a course-by-course basis), graduate assistants, full-time professional staff of the institution who may teach individual courses (such as a dean or academic advisor), and appointees who teach non-credit courses exclusively.--IPEDS
The method for providing meals to students during an academic year. Plans may include a specific charge for a specified number of meals per week or a specified amount against which students may charge their meals.--IPEDS
The average cost of books and supplies for a typical student for an entire academic year (or program). Does not include unusual costs for groups of students in specific programs unless they constitute the majority of students at an institution.--IPEDS modified
The balance of the endowment that is held in perpetuity and not available for allocation. This is the portion of the donor gift that is invested to generate earnings that will be used to support operations.
Total cost of attendance is the sum of published tuition and required fees (lower of in-district or in-state for public institutions), books and supplies, and the weighted average for room and board and other expenses.
A unit of measure representing the equivalent of an hour (50 minutes) of instruction per week over the entire term. It is applied toward the total number of credit hours needed for completing the requirements of a degree, diploma, certificate, or other formal award.
Funds designated for a specific purpose but without any temporary restriction. For example, a study abroad trip (revenues and expenses) would flow through a designated fund. Fund numbers begin with 111.
Direct costs can be identified specifically with particular cost objectives such as a grant, contract, project, function or activity. Direct costs generally include: Salaries, employee fringe benefits allocable on direct labor employees, consultant services contracted to accomplish specific grant/contract objectives, travel of (direct labor) employees, materials, supplies and equipment purchased directly for use on a specific grant or contract, communication costs identifiable with a specific award or activity.
A series of funds that are established to provide earnings from the market to support an annual expenditure or scholarship. Typically, there are three separate funds established: 1 Corpus - the initial gift that is remain in tact over the life of the endowment 2 Earnings - all gains and losses in the market are posted here and support the expenditures 3 Spending - funded by an annual allocation from the Earnings funds. All endowment expenditures or scholarship post here. Fund numbers begin with 61 Corpus, 62 Earnings and 22 Spending.
Often referred to as the "spend" or "annual throw off". This represents the annual funds available from the endowment for general operating expenses. The allocation is calculated using a Board approved formula that provides a steady amount regardless of the ups and downs in the market. The formula produces an allocation that is roughly 5% of the endowment value.
Students at the undergraduate level, both full-time and part-time, coming into the institution for the first time in the fall term (or the prior summer term who returned again in the fall). This includes all first-time undergraduate students, students transferring into the institution at the undergraduate level for the first time, and non-degree/certificate seeking undergraduates entering in the fall.--IPEDS
Persons identified by the institution as such and typically those whose initial assignments are made for the purpose of conducting instruction, research or public service as a principal activity (or activities). They may hold academic rank titles of professor, associate professor, assistant professor, instructor, lecturer or the equivalent of any of those academic ranks. Faculty may also include the chancellor/president, provost, vice provosts, deans, directors or the equivalent, as well as associate deans, assistant deans and executive officers of academic departments (chairpersons, heads or the equivalent) if their principal activity is instruction combined with research and/or public service. The designation as "faculty" is separate from the activities to which they may be currently assigned. Graduate, instruction, and research assistants are not included in this category.--IPEDS
An annually-renewable contract or employment agreement that is in effect for a stated annual period within one year of execution, and may be equal to a period of 365 days, or a standard academic year, or the equivalent. Does not include contracts for partial year periods such as a single semester, quarter, term, block, or course.--IPEDS
A contract or employment agreement that is in effect for a partial year period of less than 365 days, or less than a standard academic year or the equivalent. Includes contracts for partial year periods such as a single semester, quarter, term, block, or course.--IPEDS
Undergraduate: A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more contact hours a week each term. Graduate: A student enrolled for 9 or more semester credits, or 9 or more quarter credits, or a student involved in thesis or dissertation preparation that is considered full-time by the institution. Doctor's degree - Professional practice - as defined by the institution.--IPEDS
Indirect costs represent the expenses of doing business that are not readily identified with a particular grant, contract, project function or activity, but are necessary for the general operation of the organization and the conduct of activities it performs. Cost allocation plans or indirect cost rates are used to distribute those costs to benefiting revenue sources.
The instructional faculty is defined as those members of the instructional-research staff who are employed on a full-time basis and whose major regular assignment is instruction, including those with released time for research. Institutions are asked to exclude (a) instructional faculty who are employed to teach less than two semesters, three quarters, two trimesters, or two four-month sessions; (b) instructional faculty in preclinical and clinical medicine; (c) instructional faculty who are employed on a part-time basis; (d) administrative officers with titles such as dean of students, librarian, registrar, coach, and the like, even though they may devote part of their time to classroom instruction and may have faculty status; (e) undergraduate or graduate students who assist in the instruction of courses, but have titles such as teaching assistant, teaching fellow, and the like; (f) faculty on leave without pay; and (g) replacement for faculty on sabbatical leave. AAUP
Represented on the official audited financial statements as Increase (Decrease) in net assets from operating activities. The difference in operating revenues and expenses for the University. Operating activities do not include such things as the market gain (loss) on the endowment, capital gifts & expenses and principal on debt service.
Undergraduate: A student enrolled for either less than 12 semester or quarter credits, or less than 24 contact hours a week each term. Graduate: A student enrolled for less than 9 semester or quarter credits.--IPEDS
Each course is assigned a number of credits that a student can earn toward a degree if the course is completed successfully. Quality credits are divided into the number of quality points earned to obtain a student's grade point average (GPA).
A measure of the rate at which students persist in their educational program at an institution, expressed as a percentage. For four-year institutions, this is the percentage of first-time bachelors (or equivalent) degree-seeking undergraduates from the previous fall who are again enrolled in the current fall. IPEDS (Some exclusions from the original cohort are allowed.)
Institutions eligible for Title IV funding must calculate completion or graduation rates of certificate- or degree-seeking, full-time students entering that institution, and disclose these rates to all students and prospective students. --IPEDS
Ratio of full-time equivalent students (full-time plus 1/3 part time) to full-time equivalent instructional faculty (full time plus 1/3 part time). In the ratio calculations, exclude both faculty and students in stand-alone graduate or professional programs such as medicine, law, veterinary, dentistry, social work, business, or public health in which faculty teach virtually only graduate-level students. CDS
The amount of tuition and required fees covering a full academic year most frequently charged to students. These values represent what a typical student would be charged and may not be the same for all students at an institution. If tuition is charged on a per-credit-hour basis, the average full-time credit hour load for an entire academic year is used to estimate average tuition. Required fees include all fixed sum charges that are required of such a large proportion of all students that the student who does not pay the charges is an exception.--IPEDS
A student who has no prior postsecondary experience attending any institution for the first time at the undergraduate level. It includes students enrolled in the fall term who attended college for the first time in the prior summer term, and students who entered with advanced standing (college credits earned before graduation from high school).--IPEDS