Photographic Services provides marketing photography for promotion of Samford University. The process for requesting photo shoots and photos from Photoshelter is outlined below.

Photo Standards

Request a Photo from PhotoShelter

Samford images are organized in Photoshelter, an online database that includes campus scenes, university buildings, events and interesting classroom and laboratory environments. To request a high resolution image, please use the form below. Images are to be used for promotion of Samford and cannot be used for personal use. Due to copyright issues, you may not share these photos with students or other groups without consent from Samford’s Division of Marketing and Communication. Our standard turnaround time for providing high-resolution photos is 48 hours.

Request a Photo Shoot

Samford’s Division of Marketing and Communication partners with reputable freelance photographers to fulfill the marketing and event photography needs of campus. Because of this arrangement, it is important that you request services in advance.

If you are part of an academic unit, please contact your marketing and communication colleague within your school to request a photo shoot. If you are not within an academic unit, please complete the Photo Shoot Request Form. Once the request is received by Creative Services, a response will be provided within 48 hours.

If we are unable to fulfill your request, we will provide a list of vetted freelancers that we recommend. We also have high resolution cameras that you may check out if you are interested in photographing the event yourself.

Faculty and Staff Headshots

All Samford faculty and staff are encouraged to have a professional headshot for use on Samford’s website. These photos are taken outdoors by a freelance photographer and there is no cost for the service.

Headshots are taken on the first Tuesday of each month from 10-10:30 a.m. in the Rose Garden in front of Harrison Theatre. There is no need to book an appointment.

Third-party Photography and Video Site Requests

The university administration approved the following operational guidelines for photography and videography requests by external vendors:

Images of the Samford University campus are an important part of the university’s brand. Sharing the campus beauty with the public benefits the university, but protecting the university’s images from misuse or commercial gain is important.

Vendors requesting to use the campus facilities for photography, videography or film must submit a written request to Marketing and Communication or the Office of Event Management and space utilization for approval. The request should include requested date, time frame, location, number of individuals involved, number of vehicles involved, distribution plans for the images and an on-site contact person name and mobile telephone number. Vendors must agree to provide their own liability coverage.

Marketing and Communication will work with public safety, event management, the Hub information center and the appropriate building/space coordinators on the availability of the requested space. When appropriate, the Office of Risk Management will be consulted about liability issues. Once approval has been made, Marketing and Communication will notify the vendor and all appropriate university offices in writing of the approval.

Vendors may not disrupt normal university operations with the photo or film shoot. Names of campus buildings or Samford emblems may not appear in the shots without prior approval of Marketing and Communication. Vendors must observe all university parking and safety regulations. If university employees or students appear in shots, it is the responsibility of the vendor to obtain proper release forms from those individuals. When appropriate, vendors may be asked to provide certificates of liability.

School groups wishing to use the university’s facilities for photographs, such as senior classes, marching bands, etc., should obtain advance permission from Marketing and Communication or the Office of Event Planning and Space Utilization to ensure that the photography/videography session does not disrupt normal university operations.

Public safety and building coordinators may use their discretion in allowing photography and videography by individuals and groups for non-commercial uses. This might include brides, prom groups and families. Photography/videography shoots for non-commercial purposes may not disrupt normal university operations.

University employees providing these services on a freelance or contract basis to others will be expected to adhere to these guidelines.

Photography and Video on Samford Property

Samford students and employees should have no expectation of privacy when they are in a place to which substantial group of the campus community or public has access. Examples include, but are not limited to, the Quad, campus plazas, dining facilities and recreation venues, concerts, convocations, ceremonies, community worship, commencement, and athletic events. Subject to the requirements of governing law, including the Family Educational Rights & Privacy Act, as amended (FERPA), Samford photographers and videographers may capture images of people, events and campus life for publication in print, digital and social media of the university.

Also, photographers and videographers should be mindful that even though a person may be in a so-called “public space,” it can still be “a wrongful intrusion into one’s private activities, in such a manner as to outrage or cause mental suffering, shame or humiliation to a person of ordinary sensibilities.” Therefore, pictures of people in any compromised circumstance (e.g. wind blowing dress up) are not permissible.