Samford employees send approximately 13,000 emails every day. Each email is an opportunity to present yourself and the university positively and professionally with a consistent message and design that contribute to improved awareness and better branding. In just a few minutes, you can create a personalized signature to use on mobile devices, desktops and the web. When you complete the form, you’ll find step-by-step directions for setting up and using your new signature.
Instructions
- Check to make sure everything in your signature is correct.
- Update any necessary fields, and if needed, press the Preview Signature button.
- When you are finished, press the Copy Signature button and follow the instructions for your device below.
Gmail Mobile App
Note: The Gmail Mobile app does not allow images or formatting in signatures.
- Select Settings from the Gmail application toolbar.
- Select the email account with which you wish to use your signature.
- Select the Mobile Signature option.
- Delete any existing content in the signature edit box, long press and choose Paste.
- Choose the OK button.
Gmail Web App
- Select the gear icon in the top toolbar.
- Click the See all settings button and scroll down to the Signature section near the bottom of the right-hand pane.
- Select a signature to update or click the Create new button and give your signature a name.
- Delete any existing content in the signature edit box, then right-click and choose Paste.
- Click the Save Changes button.
Apple Mobile Mail App
Note: The Apple Mobile Mail app does not allow images or formatting in signatures.
- Select the Settings app.
- Select Mail from the list of apps.
- Select the Signature option.
- If you have multiple email accounts, select the Per Account button and then choose the signature edit block corresponding to your Samford email account.
- Delete all of the content from the signature edit box, long press and choose Paste.
- Exit the app.
Outlook 365 Web App
Note: Outlook 365 typically replaces link colors with a default blue. See step 5 to correct this issue.
- Select the gear icon in the upper-right-hand side of the toolbar.
- Select the View all Outlook settings link the lower-right-hand pane.
- Choose the Compose and reply option.
- Delete any existing content in the signature edit box and press CTRL/Command + V to paste in the contents of your signature.
- Highlight all of the text; click the down arrow next to the font color icon in the editing toolbar; choose the More colors button; enter 0c2340 in the Hex field; and click the OK button.
- Click the Close (x) icon in the upper-right-hand corner of the Compose and reply panel and then click the Save button.
Outlook for Mac
Note: Outlook for Mac automatically underlines all links. See step 5 to correct this issue.
- Create a new email message.
- Choose the Signatures button and select Edit Signatures from the menu.
- Select a signature to update and click the Edit button or click the Plus (+) icon to create a new signature.
- Delete any existing content in the signature edit box, right-click and choose Paste from the menu.
- If the links in your signature are underlined, highlight all underlined text and click the U button in the toolbar, then click it a second time to remove all underlining.
- Click the Save button and close the Signature dialog box.
Outlook for Mobile
Note: Outlook Mobile does not allow images in email signatures and reformats links to a default blue when sending.
- Touch the account avatar in the upper-left-hand corner of the screen.
- Select the gear icon in the lower-left-hand corner of the screen.
- Delete any existing content in the signature edit box, long press and click Paste.
- Touch the checkbox in the upper-right-hand corner of the screen.
- Exit the Settings dialog screen.
Outlook for Windows
Note: Outlook for Windows automatically underlines all links. See step 5 to correct this issue.
- Create a new email message.
- Choose Insert from the toolbar, click the Signature button and select Signatures from the menu.
- Select a signature to update or click the New button.
- Delete any existing content in the signature edit box, right-click and choose Paste Keep Source Formatting from the menu.
- If the links in your signature are underlined, highlight all underlined text and click the U button in the toolbar, then click it a second time to remove all underlining.
- Click the OK button.
Need Assistance?
The Technology Services help desk at 205-726-2662 will answer any questions and assist with the creation of your email signature.