The Post-Award Financial Office
The Post-Award Financial Office is responsible for organizing and coordinating comprehensive financial administration for Samford University’s sponsored programs portfolio. The Post-Award Accountant (Leslie Jones) works collaboratively with the Office of Sponsored Programs to ensure timely and proper expenditure of grant funds in compliance with private, state, and federal requirements. Financial Post-Award includes, but is not limited to:
- Banner account creation after an award is made
- Preparing and submitting all applicable fiscal reports, in coordination with the faculty PI
- Collaborating with Office of Sponsored Programs to complete subrecipient monitoring
- Drawing funds for federal awards
- Collection and distribution of indirect costs per Samford policy
- Implements approved budget modifications in Banner
- Issuing all invoices for sponsored programs
- Effort Certification
- Analyze all award accounts on a regular basis to ensure the posted expenditures comply with award terms, IRS regulations, cost accounting standards, generally accepted accounting principles, and all pertinent Federal regulations (i.e. Uniform Guidance)
- Approving and completing cost transfers
- Coordination and tracking of capital purchases (equipment)
- Travel approval on sponsored programs
- Maintenance of institution’s official files
- Close-out of financial accounts after an award ends, verification of purchases and equipment surveys
- Audit coordination
The Office of Sponsored Programs
The Office of Sponsored Programs is responsible for all non-financial post-award management for Samford University’s sponsored programs portfolio. The Director of Sponsored Programs (Linnea Minnema) works collaboratively with Accounting and Financial Services to ensure timely and proper management of grant funds and programmatic compliance. Non-Financial post-award management includes, but is not limited to:
- Award acceptance on behalf of the University
- Contract negotiation and approval prior to signature
- Communicating the terms of the award and requirements to the research team.
- Conducting launch meetings with the principal investigators to identify and coordinate project needs
- Negotiates and issues subcontracts to other institutions; monitors, amends, and renegotiates as necessary over the life of the grant.
- Ensure compliance with all federal subaward monitoring requirements, interacting with Accounting and Financial Services as needed.
- Draft, execute, and process professional service agreements, material transfer agreements, MOUs/MOAs, and other grant-related contractual documents.
- Reviewing and approving budget modifications, submitting to sponsor when required
- Assists PI with programmatic reports, as necessary
- Reviewing cost transfers
- Programmatic close-out requirements, such as final invention reports