Policies and Definitions

Academic Credit Definition+

Samford University's Credit Hour Policy

For Samford University programs including the undergraduate, graduate and professional, one unit (hour) of academic credit is granted to students who have successfully met academic requirements with an amount of work represented in intended learning outcomes and verified by evidence of student achievement that reasonably approximates not less than:

(1) One hour of classroom or direct faculty instruction and a minimum of two hours of
out of class student work each week for approximately fifteen weeks for one semester or trimester hour of credit, or ten to twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time; or

(2) at least an equivalent amount of work as required in paragraph (1) of this definition for other academic activities as established by the institution including laboratory work, internships, clinicals, practica, studio work, and other academic work leading to the award of credit hours.

The above policy is in accordance with federal regulations and requirements of the Southern Association of Colleges and Schools Commission on Colleges. It is applicable to all courses offered, regardless of the mode of delivery and/or session length (e.g. standard 15-week instructional format, 10- or 8-week format, non-classroom based learning experiences, and online course delivery experiences). Individual schools and/or programs with course formats which differ from those cited above must define the standards for credit hours assigned and provide those standards and credit hours to students through publication (i.e. handbooks or websites.)

Academic Integrity Policy+

The purpose of this policy is to offer a process for adjudicating academic integrity violations by undergraduate students.  This document is not intended to supplant existing graduate or professional school academic integrity processes.  This process may be used by graduate or professional programs that do not have an academic integrity process in place.

If necessary, an Academic Integrity Report Sheet can be found: here

ACADEMIC INTEGRITY

A degree from Samford University is evidence of achievement in scholarship and citizenship. Activities and attitudes should be consistent with high academic standards and Christian commitment and should be in keeping with the philosophy and mission of the University. At Samford, academic integrity is expected of every community member in all endeavors and includes a commitment to honesty, fairness, trustworthiness, and respect.

The University Statement on Academic Dishonesty is as follows: students, upon enrollment, enter into a voluntary association with Samford University. They must be willing to observe high standards of intellectual integrity, respect knowledge, and practice academic honesty. Those who cheat on an examination or class assignment are not only academically dishonest, but also are deficient in the scholarly maturity necessary for college study. Those who engage in academic dishonesty are subject to severe punishment. The more dependent, the more inevitable becomes ultimate failure, often accompanied by public disgrace. Any act to obtain an unfair academic advantage is considered dishonest.  

I. ACADEMIC INTEGRITY VIOLATIONS

Academic integrity violations are acts of academic misconduct. The term academic integrity violation includes, but is not limited to, the following acts:

(1)       Offering for course credit as one's own work, in whole or in part, the work of another. 

(2)       Plagiarism, that is, incorporating into one's work offered for course credit passages taken either word for word or in substance from a work of another, unless the student credits the original author and identifies the original author's work with quotation marks, footnotes, or another appropriate written explanation.

(3)       Offering for course credit one's own work, but work that one has previously offered for course credit in another course, unless one secures permission to do so prior to submission from the instructor in whose course the work is being offered.

(4)       Obtaining an unauthorized copy of a test or assignment in advance of its scheduled administration.

(5)       Taking an examination for another student or knowingly permitting another person to take an examination for oneself.

(6)       Giving, receiving, or obtaining information pertaining to an examination during an examination period, unless such action is authorized by the instructor giving the examination.

(7)       Divulging the contents of an essay or objective examination to a student who has not taken the exam.

(8)       Taking, keeping, misplacing, or tampering with the property of Samford University, a faculty member, or another student, if one knows or should reasonably know that one would, by such conduct, obtain an unfair academic advantage.  This section is intended to include, but not be limited to, material in a university library.

(9)       Failing to follow the instructions of a professor in completing an assignment or examination, if one knows or should reasonably know that one would, by such conduct, obtain an unfair academic advantage.

(10)    Witnessing conduct which one knows or should reasonably know is dishonorable and failing to report it.

(11)    Altering or falsifying academic or student record documents such as transcripts, change of grade forms, University excuses, and add/drop forms.

(12)    Giving or receiving unauthorized assistance on an examination, assignment, project, or other academic assignment.

(13)    Making a false report of academic dishonesty.

(14)    Fabrication, falsification, or misrepresentation of data, results, analyses, or other studies, presenting the results of research or studies not actually performed, or manipulating or altering data to achieve a desired result, including the failure to report or suppression of conflicting or unwanted data.

II. PROCEDURES FOR ADDRESSING ACADEMIC INTEGRITY VIOLATIONS 

In all instances of suspected academic integrity violations or academic misconduct, the faculty will decide whether an assignment or course grade adjustment, up to a grade of failure due to a violation of academic integrity (FX) for the course, is appropriate.

The University Registrar serves as the Academic Integrity Officer (AIO).

A. Faculty Actions Based on a Suspected Academic Integrity Violation

1)     The faculty member suspects that a student violated academic integrity as defined in Section I.

2)     If the faculty member is resolved in the belief that academic dishonesty occurred, the faculty member must address the issue with the student within 15 University working days after discovering the alleged violation.  Based on the situation, the faculty member should consider having a witness at the meeting with the student.  Once a faculty member has charged a student with academic dishonesty, the student may not withdraw from or change status in the course until the matter is resolved.  

3)     The faculty member is encouraged to consult with his or her department chair and or dean and may disclose information necessary for the chair and/or dean to provide guidance as a school official with a legitimate educational interest.  The faculty member may also consult with colleagues about the suspected academic integrity violation. All such communications shall comply with FERPA.  Faculty members may also consult with the AIO regarding a suspected violation.

4)     If, after further review, the faculty member is satisfied that no academic dishonesty occurred, no report is filed.  At that point, the allegations are dismissed, and the matter is closed.

5)     If, after further review, the faculty member continues to believe that academic dishonesty occurred, the faculty member will submit an assignment and/or course grade adjustment.  The sanction imposed by the faculty member may be no more severe than an FX grade in the course. 

  1. The student is notified of the assignment and/or course grade adjustment and the option to appeal per the grade appeal process.  
  2. The AIO is notified for tracking purposes and possible follow up.  If the faculty member believes that sanctions in addition to a changed assignment and/or course grade are warranted, the matter must be forwarded to the AIO for Academic Council review within 15 University working days of discovering the violation.

6)     The faculty member and/or the department chair should retain all documents related to the academic integrity violation for at least five years following the date of the violation.

Faculty members are required to report all instances of academic dishonesty to the AIO.  The AIO is responsible for creating a repository for all academic integrity violations and maintaining documents related to academic integrity violation.

B. Matters Directed to the Academic Council

The Academic Council will adjudicate the following matters in instances of academic dishonesty involving undergraduate students:

1)     Instances when it is the student’s second or greater academic integrity offense.

2)     Instances where a faculty member requests Academic Council review for consideration of sanctions in addition to a grade and/or assignment adjustment due to the seriousness of an academic integrity offense.  

The AIO will determine whether a matter is the student’s first academic dishonesty infraction.  In all instances where it is the student’s second or greater offense of academic dishonesty, the infraction is automatically referred to the Academic Council to determine if additional sanctions are warranted.  A matter may also be directed to the Academic Council for review if the faculty member believes that the academic integrity violation warrants additional sanctions. 

C. The Academic Council deliberation process will proceed as follows: 

1)     The AIO will compile forms and documents related to all student integrity violations and submit them to the Academic Council. 

2)     The Academic Council Chair will assemble a Hearing Panel and convene a hearing.  

3)     The Chair may, when necessary, request assistance from legal counsel and other University departments, as appropriate. 

4)     The Hearing Panel may confer with the AIO for consistencies in sanctioning. 

5)     The Hearing Panel will deliberate and impose sanctions by majority vote.  Sanctions may include, but are not limited to probation, suspension, or expulsion.

6)     The Hearing Panel will notify the AIO of the decision.  

  1. In the case of a Hearing Panel decision of no additional sanctions, the AIO will notify the student and the faculty.  
  2. In the case of a Hearing Panel decision imposing additional sanctions, the AIO will notify the student, the faculty, and the dean(s) of the appropriate school(s).

7)     Expeditious deliberation by the Hearing Panel is an important priority.  The Hearing Panel must convene and make their deliberations within 20 University working days after receipt of the matter by the AIO.  In any of these cases, if there are not 20 University working days remaining in the semester, the matter must be handled at the start of the next semester.

III. THE ACADEMIC COUNCIL 

A.  Composition 

The Academic Council is composed of a faculty member from each of the University’s schools which provides undergraduate studies (Howard College of Arts & Sciences, Ida V. Moffett School of Nursing, Brock School of Business, Orlean Bullard Beason School of Education & Professional Studies and School of the Arts) and the University Library.  The Council also includes five undergraduate students, one from each school.  The faculty-to-student ratio for each hearing is three faculty members and two students.  

Faculty members must be full-time faculty with at least three years of instructional or library experience at Samford University.  Each student member must have a cumulative grade point average of 3.0 or higher at the time of the appointment and during service.  The student members shall be appointed annually by the deans of the participating schools.  Faculty members shall be appointed for three-year terms by their respective deans.  A chair shall be selected each year by the faculty members of the Academic Council, although a chair may carry over from year to year. 

B.  Duties 

The Academic Council: 

(1)   Determines through the process of a hearing whether an accused student has consistently or severely violated matters of academic integrity.

(2)   Imposes sanctions for students who have consistently or severely violated matters of academic integrity.

(3)   Completes the Hearing Panel Decision Template and notifies the AIO of the outcome of matters referred to the Council.

C.  Jurisdiction 

The Academic Council has exclusive jurisdiction over all academic integrity matters brought before them.   

IV. ACADEMIC COUNCIL HEARINGS 

A.   Members for a Hearing 

A hearing is convened with a Hearing Panel comprised of three faculty and two student members of the Academic Council.  The hearing will not be affected by a member of the Hearing Panel disqualifying himself or herself after a hearing has begun. 

B.   Recusal 

A member of the Hearing Panel shall recuse himself or herself if he or she believes that, in reaching a decision as to whether or not an accused student has consistently or severely violated academic integrity, he or she cannot act on the weight of the evidence without bias or prejudice.  The Hearing Panel may, by majority vote, recuse one of its members from sitting on a hearing if that would best serve the interests of the Academic Council and the University. 

V. SANCTIONS

A.   Sanctions Imposed by the Faculty Member 

If the faculty member finds a student guilty of academic dishonesty the possible sanctions include, but are not limited to, failure/grade penalty on the assignment or test, rewriting the assignment or test, and failure/grade penalty in the course.  If a faculty member believes that it is appropriate for a student to be placed on probation, suspended, or expelled for the academic integrity violation, the faculty member must refer the matter to the Academic Council.  Faculty must refer matters to the AIO for Academic Council review within 15 University working days of discovering the violation.

B.  Sanctions Imposed by the Academic Council 

If the Hearing Panel determines that the accused student has severely or consistently violated academic integrity, it may impose sanctions against the student.  Whenever sanctions are imposed, the format in section VIII will be used.  Possible sanctions include, but are not limited to probation, suspension, and expulsion as defined below.

(1)  Probation

A process or period that may include restrictions or required activities such as community service, educational classes, and/or prohibition from participating in co-curricular activities.

(2)  Suspension

Termination of student status at the University for a specified period of time.

(3)  Expulsion

Termination of student status at the University permanently or for an indefinite period of time. 

VI. APPEAL OF SANCTIONS 

Any grade may be appealed through the grade appeals process as outlined in the University catalogue.  

If the student wishes to dispute the sanction(s) imposed by the Academic Council, he or she may appeal the sanction decision in writing to the AIO within five University working days of the date he or she receives notice of the Hearing Panel decision.  In such a situation, the AIO, in discussion with the Provost and Executive Vice President, may review the record of the hearing, and the student's academic and disciplinary records, and based upon this review, decide to: 

  1. Allow the sanction(s) to stand. 
  2. Modify the sanction(s) or impose a different sanction(s). 
  3. Suspend the sanction(s).

For issues regarding the same academic integrity incident, the AIO and Provost will consider a grade appeal and an appeal of the Academic Council’s decision on additional sanctions at the same time.  The decision of the AIO and Provost as to the appropriateness of the sanction(s) is final. 

VII. ACADEMIC COUNCIL CONFIDENTIALITY 

The proceedings of the Academic Council and Hearing Panel are confidential and are subject to the provisions of the Family Educational Rights and Privacy Act and its implementing regulations. 

Academic Warning and Required Withdrawal+

Placement on Academic Warning

Any student who has attempted 12 or more credits at Samford University must have a cumulative GPA of 2.00 in work done at Samford. Failure to maintain a 2.00 GPA will result in being placed on academic warning.

Continuation of Academic Warning

Any student who has been placed on academic warning and whose Samford cumulative GPA continues to be below 2.00 will continue on academic warning unless required to withdraw.

Making Satisfactory Academic Progress

Students on academic warning who maintain the GPAs listed below will be considered as making satisfactory academic progress toward graduation and may remain in school. Student athletes are held to NCAA standards for continuing eligibility that may be higher than those below. Contact the Athletic Compliance Officer for details.

Requirements to Classify as Making Satisfactory Academic Progress
Total Quality Credits Required Cumulative Samford GPA
13-31 1.70
32-63 1.80
64-95 1.90
96 or more 2.00

Required Withdrawal

If a student placed on academic warning does not achieve the cumulative GPA required at Samford University at the end of the semester or term, he or she is required to withdraw from the University for at least one full semester. Readmission is not automatic. Applications for readmission must be made through the Office of Admission at least six weeks prior to the beginning of the semester/term the student wants to return. Students may not attend other institutions during their period of withdrawal. Samford University will not accept any transfer credits completed during this required absence.

Grading System Guidelines and Policies+

Pass/Fail Basis Grading System

Any student who is enrolled in the Howard College of Arts and Sciences, the School of the Arts, the Brock School of Business, or the Orlean Bullard Beeson School of Education, who is classified as a sophomore, junior, or senior, may elect to receive a pass/fail grade rather than a letter grade in no more than 12 credits of regular coursework. In a course elected for grading on the pass/fail basis, the student’s grade shall be designated “pass” or “fail.” A grade designation of “pass” shall not be included in the student’s grade point average; a grade of “fail” shall be included at 0.00 quality points per quality credit.

No course elected for grading on the pass/fail basis shall satisfy any part of a core, general education, major, or minor requirement for graduation. Successfully completed pass/fail courses will count toward the 300/400-level requirement and toward the minimum total credits. The student can change from a grading basis to the pass/fail basis or from the pass/fail basis to the grading basis any time prior to the deadline for withdrawing from a class without academic penalty.

Certain internship and externship courses may be taken for pass/fail credit only. Credits earned in these courses may count toward the major or minor requirement and will not be included in the 12-credit limit. (Consult with your dean or advisor before registering for pass/fail credit.)

Course Repeats

Upon the recommendation of the advisor and with the approval of the university registrar, an undergraduate student may repeat a course for credit in which she or he received a C- or lower to improve her or his grade and cumulative GPA, as well as her or his understanding of course content.

When a course grade of C- or lower is repeated at Samford, only the grade earned in the most recent instance of the course, even if it is lower, will count in the calculation of the cumulative average. The credits count only once. Both courses and both grades remain on the transcript with an indication of which course is counted in the computation of the cumulative GPA. The repeated course must be exactly the same course that was originally taken. Courses repeated at other institutions do not change the Samford cumulative GPA.

Courses with grades of C or higher may be repeated; however, both grades will be averaged into the Samford cumulative GPA.

The deadline for submitting the petition to repeat a course with a C- or lower grade is the last day to add a course in the semester the repeated course is being taken. A form for this purpose is available in the Office of Student Records.

A course can be repeated only once using the repeat policy to exclude the original grade from the student’s GPA calculation. A student may take advantage of this policy for no more than 16 credits. Repeating a course may influence a student’s financial aid or sports eligibility. Courses repeated after graduation will not change the graduation GPA.

Examinations

Examinations, two hours in length, are given in all undergraduate subjects at the end of each semester. The precise weight assigned to the final examination is determined by the faculty member, the traditional policy being to count as 25 percent to 35 percent in obtaining a final average.

Grade Changes

An initial grade may be changed by an instructor with the approval of the instructor’s department chair and dean. This change reflects administrative error in the calculation of a grade, the accidental misposting of an incorrect grade, or some other administrative factor resulting in the posting of an incorrect grade. It can also be the result of the completion of course requirements by a student where an INC grade is replaced by a letter grade. An E or an INC which is not changed by grade change automatically becomes an F if not removed by the last day of classes in the next full semester after the grade was given. This grade of F may not be challenged.

Grade Appeals

An initial grade may be challenged by a student before the last day of classes of the next full semester. Jan Term grades must be appealed by the conclusion of the spring term. Summer term grades must be appealed by the end of fall term. All petitions must be made first in writing to the instructor, chair, and dean. If each of these three in turn denies the appeal, the student may submit a written appeal to the university registrar. The registrar will convene a subcommittee of the Faculty Academic Affairs Committee who will weigh the appeal. The results of this subcommittee’s decision are final.

Letter Grading System

Grades are indicated by letter symbols. The numerical value assigned to a letter grade is determined by each faculty member.

Grade Symbol Definition Quality  Points Earned
A The highest proficiency in ability and application 4.0
A- Slightly less than the highest proficiency in ability and application 3.7
 B+ Outstanding proficiency 3.3
B Ability and achievement of a high but second order 3.0
B- Ability and achievement of a high but third order 2.7
C+ A better than average performance 2.3
C Average ability or average achievement 2.0
C- Slightly below average achievement. There is a repeat policy. 1.7
D+ Below average performance. Many colleges decline to accept transfer credit of lower than a C grade. There is a repeat policy. 1.3
D Below average performance. There is a repeat policy. 1.0
D- Just above failing performance. There is a repeat policy. 0.70
E Grade given to a student who, though failing a final examination, has a general daily average high enough to justify the expectation that he/she could pass the course if permitted to take a make-up examination. An E can be removed only by re-examination and is never raised to a grade higher than D. There is a repeat policy. 0.00
F Outright failure and can be changed only if it is the result of a clerical error made by the institution. If F is given as a final grade, the student must repeat the entire course and earn a passing grade to receive credit for it. There is a repeat policy. 0.00
FA Grade given to a student who is dropped from a course because of excessive absences or who withdraws from the University without written permission from the Office of Student Records. It carries the same penalty as F. 0.00
FX Failure due to a violation of academic integrity. 0.00
INC Represents Incomplete. Incomplete grades are valid if the student has done work that would earn a passing grade in the course but has failed to complete some portion of the required work because of an emergency, and the work can be completed without further class attendance. 0.00
IP Indicates that a course remains In Progress and ends after the semester’s/term’s final grade deadline. 0.00
Z Represents No Grade. It is given when a faculty member does not assign a grade. Instructor must change the Z to a grade. 0.00
W Indicates that the student withdrew before the academic penalty period, but was in good standing. There is no penalty for W. 0.00
WF Indicates that the student withdrew during the academic penalty period. WF carries the same penalty as F. 0.00
P Grade assigned for successful completion of a course designated Pass or Fail. It will not be included in the GPA. 0.00
AU Symbol assigned for successful completion of a courses taken on an audit basis. An audited course will not meet any graduation requirement or be included in the GPA. 0.00

Multi-program definitions+

Double Major:

A double major applies to an undergraduate student who receives an additional major but only earns one degree. For example, a student may receive a Bachelor of Science in chemistry and art. When a double major includes majors from more than one college, or two majors in two separate degrees, the University Registrar must be informed of the student’s preference as to the college and major for official listings. Double majors do not require additional credits, but all requirements of both programs must be met.

Dual Degree:

If an undergraduate student wishes to pursue two majors of two separate types as two separate degrees, for instance one major is a bachelor of arts and the second a bachelor of science, this is considered a dual degree. Pursuit of a dual degree requires a student to take an additional 32 credit hours to earn the second degree. Upon completion of the major requirements and the 32 additional hours, the student will be awarded two degrees.

Students must meet all general education requirements for both programs and degrees. If one major or degree has fewer general education requirements, the student must fulfill the stricter of the two requirements. Both degrees will be awarded at the same time upon the completion of all dual degree requirements.

Joint Degree:

A joint degree applies to graduate level programs that allow a student to complete two separate degrees simultaneously. To be a joint degree, programs must share credit hours in a way that reduces the overall credit load a student would expect if they completed both programs separately. Both degrees will be awarded at the same time upon the completion of all joint degree requirements.

Coordinated Program:

A coordinated program applies to graduate level programs that allow a student to complete two separate degrees simultaneously but do not share credits. Degrees will be awarded when earned, regardless of whether or not all requirements of the other program have been met.

Withdrawal Refund Policy for All Students+

Student Withdrawal

The University is required to contract for a substantial amount of goods and services in advance. Most of these expenses are fixed and are not subject to change on short notice. Under certain circumstances, refunds are available to students who officially withdraw from the University. A student desiring to withdraw from the University must obtain an official withdrawal form from the Office of the Registrar. The form must be submitted to the Office of the Registrar when it is completed. This policy applies to all terms including semesters, fall and spring terms A and B, summer terms and Jan Term. If a withdrawal results in a tuition reduction and the student has received financial aid, some of the aid could be required to be returned by the University. In such cases, the student will be required to reimburse the University.

Withdrawal Refund Policy for Fall and Spring Semesters (excluding Fall P4s and A and B Terms)

Fall and Spring Full Term refunds are based on the days following the last day to drop/add, as follows.

In case of withdrawal or suspension:

  1. Beginning the first day of class and running through the last day to drop/add on the undergraduate calendar, the tuition and room rent refund will be 100 percent.
  2. Beginning the first Monday after the last day to drop/add and running through that Friday, the tuition and room rent refund will be 90 percent.
  3. Beginning the second Monday after the last day to drop/add and running through that Friday, the tuition and room rent refund will be 75 percent.
  4. Beginning the third Monday after the last day to drop/add and running through that Friday, the tuition and room rent refund will be 50 percent.
  5. Beginning the fifth Monday after the last day to drop/add and ending on the eighth Wednesday after drop/add, the tuition and room rent refund will be 25 percent.
  6. After the eighth Wednesday after drop/add, no tuition and room rent refund is available.
  7. Board plan (meal charge) refund shall be calculated on a pro rata basis.

Withdrawal Refund Policy for Fall/Spring A and B Terms

Fall and Spring A and B Term refunds are based on the days following the last day to drop/add, as follows.

In case of withdrawal or suspension:

  1. Beginning the first day of class and running through the last day to drop/add on the Evening Studies calendar for that part of term (A or B), the tuition and room rent refund will be 100 percent.
  2. Beginning the first Monday after the last day to drop/add and running through that Friday, the tuition and room rent refund will be 90 percent.
  3. Beginning the second Monday after the last day to drop/add and running through that Friday, the tuition and room rent refund will be 75 percent.
  4. Beginning the third Monday after the last day to drop/add and running through that Friday, the tuition and room rent refund will be 50 percent.
  5. Beginning the fourth Monday after the last day to drop/add and ending on the fifth Wednesday after drop/add, the tuition and room rent refund will be 25 percent.
  6. After the fifth Wednesday after drop/add, no tuition and room rent refund is available.
  7. Board plan (meal charge) refund shall be calculated on a pro rata basis.

Withdrawal Refund Policy for Jan Term

Jan Term refunds are based on class days as follows.

In case of withdrawal or suspension:

  1. On the first and second day of classes, the tuition and room rent refund will be 100 percent.
  2. On the third day of classes, the tuition and room rent refund will be 90 percent.
  3. On the fourth day of classes, the tuition and room rent refund will be 75 percent.
  4. On the fifth day of classes, the tuition and room rent refund will be 50 percent.
  5. On the sixth day of classes, the tuition and room rent refund will be 25 percent.
  6. After the sixth day of classes, no tuition and room rent refund is available.
  7. Board plan (meal charge) refund shall be calculated on a pro rata basis.

Withdrawal Refund Policy for Summer Full Term (Summer 10-Week and 14-Week)

Summer Full Term (Summer 10-Week and 14-Week) refunds are based on the days following the last day to drop/add, as follows.

In case of withdrawal or suspension:

  1. Beginning the first day of class and running through the last day to drop/add, the tuition and room rent refund will be 100 percent.
  2. Beginning the first Monday after the last day to drop/add and running through that Friday, the tuition and room rent refund will be 90 percent.
  3. Beginning the second Monday after the last day to drop/add and running through that Friday, the tuition and room rent refund will be 75 percent.
  4. Beginning the third Monday after the last day to drop/add and running through that Friday, the tuition and room rent refund will be 50 percent.
  5. Beginning the fourth Monday after the last day to drop/add and ending on the fifth Friday after drop/add, the tuition and room rent refund will be 25 percent.
  6. After the fifth Friday after drop/add, no tuition and room rent refund is available.
  7. Board plan (meal charge) refund shall be calculated on a pro rata basis.

Withdrawal Refund Policy for Summer I and II Terms

Summer I and II Term refunds are based on class days as follows.

In case of withdrawal or suspension:

  1. On the first, second, third, and fourth day of classes, the tuition and room rent refund will be 100 percent.
  2. On the fifth and sixth day of classes, the tuition and room rent refund will be 90 percent.
  3. On the seventh and eighth day of classes, the tuition and room rent refund will be 75 percent.
  4. On the ninth and tenth day of classes, the tuition and room rent refund will be 50 percent.
  5. On the eleventh and twelfth day of classes, the tuition and room rent refund will be 25 percent.
  6. Beginning the thirteenth day of classes, no tuition and room rent refund is available.
  7. Board plan (meal charge) refund shall be calculated on a pro rata basis.

Refund and Cancellation Policy for Abroad Programs

Different refund and cancellation policies apply to the various abroad programs. A copy of these refund and cancellation policies may be obtained from the sponsoring department or school.

Military Call to Active Duty

Students will be allowed to withdraw without penalty from the University and receive a 100 percent tuition remission (less any financial aid which the student may have received for the semester) upon presenting an original copy of their orders to the dean of academic services.

Alternatively, incomplete (INC) grades with no tuition reimbursement may be more appropriate when the withdrawal is near the end of the semester and INCs are agreed to by the instructor(s) and the student and approved by the dean of the school or college. In the latter case, the student will be allowed to complete the coursework according to a written agreement submitted to the Office of the Registrar. Incomplete grades and withdrawals may affect your financial aid eligibility. Please contact your financial aid advisor if you are a recipient of Title IV aid.

Return of Title IV Funds

Federal financial aid funds are awarded with the expectation that students will complete the entire period of enrollment. Students “earn” a percentage of the funds that are disbursed to them with each day of class attendance. When a student, who has received federal financial aid (Title IV funds), leaves school before the end of the semester or period of enrollment, federal law requires the University to calculate the percentage and amount of “unearned financial aid funds that must be returned to the federal government.” This calculation may have the effect of requiring the student to repay funds that have already been disbursed to the student.

Once a student has completed more than 60 percent of the enrollment period, students are considered to have earned all funding received. The University will not reduce the amount owed simply because of the loss of eligibility of financial aid. Thus, withdrawal prior to completion of 60 percent of the semester may result in the student having to pay from personal funds amounts of financial aid required to be returned to federal sources, in addition to any institutional costs owed to the University. Students are urged to consider these financial implications prior to making the decision to withdraw from school.

Refund Appeal

Students or parents who believe that they have individual circumstances warranting an exception to published refund policies may appeal. To appeal, the student or parent should contact:

University Registrar
Office of the Registrar
Samford University
800 Lakeshore Drive
Birmingham, Alabama 35229